VTech Telecommunications 80-5412-01 Cordless Telephone Handset User Manual ATT 5865CIB d1

VTech Telecommunications Ltd Cordless Telephone Handset ATT 5865CIB d1

Manual Part 2

19Handset Phonebook18HandsetPhonebookMemory capacityThere are separate phonebook directories in the hand-set and the base. Each phonebook can store up to 50entries. Each entry can contain a number up to 32 digits,and a name up to 15 letters long. In the handset phone-book you can also select a picture to be displayed witheach entry. A convenient search feature can help youfind and dial numbers quickly (see page 20).Timeouts and error tonesIf you pause for too long while making an entry thePhonebook will time out and you will have to beginagain.If all memory locations are in use, an error tone willsound when you attempt to enter a new number. Thismeans the memory is full, and you will not be able tostore a new number until you delete an existing one.Phonebook1New phonebook entriesTo enter a namePress dial pad buttons once for the first letter, twice forthe second, three times for the third. Continue forlower-case letters. To enter a number, continue press-ing the button until the number appears.The cursor moves to the right when you press anotherdial pad button or the >button. Press >twice toenter a space. When the name is complete, press OK.• Press <to erase letters if you make a mistake.• Press 1repeatedly to enter an ampersand (&),apostrophe ('), comma (,) hyphen (-), period (.), orpound sign (#).To enter a numberUse the dial pad to enter up to 32 digits. When thenumber is complete, press OK.• Press <to erase numbers if you make a mistake.Customizing entriesPress Vto choose a distinctive RINGER (see page 15).If you have Caller ID service, the ringer you assign willalert you when this person calls.Press Vagain to insert a PICTURE into this entry (seepage 14). Press once to enter “A” (4 times for “a”)Press twice to enter “B” (5 times for “b”)Press 3 times to enter “C” (6 times for “c”)Press 7 times to enter “2”2Phonebook1Select PhonebookPhonebookEnter Name:Pat JohnsonOK <—1PhonebookEnter Number:123-555-6789OK <—1Pat Johnson123-555-6789Ringer: <Default >Picture: <[none] >SAVE <—Press SAVE to complete entry,or down arrow to customizeentry with ringer or picturePat Johnson123-555-6789Ringer: Melody 1Picture: <[none] >SAVE <—Pat Johnson123-555-6789Ringer: Melody 1Picture:SAVE <—Pat Johnson123-555-6789Ringer: Melody 1Picture:EDIT NEW
21Handset Phonebook20Handset PhonebookPhonebook searchYou can use the up/down arrows to browse throughthe phonebook, or search to find a specific entry. Youcan press CANCEL at any time to exit the directory.To browse through the directoryTo browse, press ^or Vto scroll through all entries one by one. To search alphabeticallyTo shorten your search, press FIND, then use the tele-phone dial pad to enter the first letter of a name. Whenyou press OK, the first name beginning with that letterwill be displayed.Press dial pad buttons once for the first letter, twice forthe second, three times for the third, as shown below.2........................Find names beginning with “A”22..............Find names beginning with “B”222......Find names beginning with “C”3........................Find names beginning with “D”33..............Find names beginning with “E”333......Find names beginning with “F”To call a displayed numberWhen you find the entry you want, press PHONE (orSPEAKER) to dial. Or press EDIT to modify the entry(see next page).Intercom1Select PhonebookPhonebookAliceBobChrisDeborahFIND NEW1 of 371PhonebookSearch For:JOK <—15PhonebookJackJenniferJohnKristenFIND NEW8 of 371To dial, edit or delete entriesTo edit a listingWhen any phonebook entry is displayed, press EDIT tomodify the entry. You can change the name, number,distinct ringer setting or picture by following the stepson page 19.To dial a numberPress PHONE (or SPEAKER) to dial the displayed number.To delete an entryPress DELETE to delete the displayed entry from thephonebook. Once deleted an entry cannot be recovered. Jack123-555-4321Ringer: <Default >Picture: <[none] >EDIT DELETE8 of 37Intercom1Select PhonebookPhonebookAliceBobChrisDeborahFIND NEW1 of 371ALICE555-4321Ringer: Melody 1Picture:EDIT DELETE1 of 37Press EDIT to change entryALICE555-4321Ringer: Melody 1Picture:EDIT DELETE1 of 37Press DELETE to delete entryALICE555-4321Ringer: Melody 1Picture:EDIT DELETE1 of 37Press PHONE to dial entry
23Base Phonebook22Base PhonebookMemory capacityThere are separate phonebook directories in the hand-set and the base. Each phonebook can store up to 50entries. Each entry can contain a number up to 32 digits,and a name up to 15 letters long. A convenient searchfeature can help you find and dial numbers quickly (seepage 24).Timeouts and error tonesIf you pause for too long while making an entry thePhonebook will time out and you will have to beginagain.If all memory locations are in use, an error tone willsound when you attempt to enter a new number. Thismeans the memory is full, and you will not be able tostore a new number until you delete an existing one.REDIAL MENU MEMNew phonebook entriesTo enter a numberUse the dial pad to enter up to 32 digits. When thenumber is complete, press MEM.• Press CLEAR to erase numbers if you make a mistake.To enter a namePress dial pad buttons once for the first letter, twice forthe second, three times for the third. Continue forlower-case letters. To enter a number, continue press-ing the button until the number appears.The cursor moves to the right when you press anotherdial pad button or the >button. Press >twice toenter a space. When the name is complete, press SAVE.• Press CLEAR to erase letters if you make a mistake.• Press 1repeatedly to enter an ampersand (&),apostrophe ('), comma (,) hyphen (-), period (.), orpound sign (#).Storing the entryPress SAVE to store your new phonebook entry. Tochange it later, see page 25.Press once to enter “A” (4 times for “a”)Press twice to enter “B” (5 times for “b”)Press 3 times to enter “C” (6 times for “c”)Press 7 times to enter “2”2555-1234PAUSE MENU MEMENTER NAMEPAT WILLIAMSCLEAR SAVE>ENTRY HAS BEENSTORED!CLEAR SAVE>Enter number, then press MEMEnter name, then press SAVE
25Base Phonebook24Base PhonebookPhonebook searchYou can use the up/down arrows to browse throughthe phonebook, or search to find a specific entry. Pressand hold CLEAR at any time to exit the directory.To browse through the directoryTo browse, press ^or Vto scroll through all entries one by one. To search alphabeticallyTo shorten your search, press FIND, then use the tele-phone dial pad to enter the first letter of a name. Whenyou press FIND again, the first name beginning with thatletter will be displayed.Press dial pad buttons once for the first letter, twice forthe second, three times for the third, as shown below.2........................Find names beginning with “A”22..............Find names beginning with “B”222......Find names beginning with “C”3........................Find names beginning with “D”33..............Find names beginning with “E”333......Find names beginning with “F”To call a displayed numberWhen you find the entry you want, press SPEAKER-PHONE to dial. Or press EDIT to modify the entry (seenext page).PAUSE MENU MEM^FINDVJACK123-555-1234^EDITVSEARCH FORJCLEAR FINDUse up/down arrow keys tosearch for next/previous namesTo dial, edit or delete entriesTo edit a listingWhen any phonebook entry is displayed, press EDIT. Atthe next screen, press EDIT again, then choose NAMEor NUMBER. You can change the name or number byfollowing the steps on page 23.To dial a numberPress SPEAKERPHONE to dial the displayed number.To delete an entryAt the Edit menu, press DEL to delete the displayedentry from the phonebook. Once deleted an entry can-not be recovered. Press EDIT to modify or deletePress SPEAKERPHONE to dial entryPAUSE MENU MEM^FINDVALLISON555-4321^EDITVALLISON555-4321^EDITVPress DELto delete entryPress EDITto change entryPress NAMEto change namePress NUMBERto change numberALLISON555-4321DEL EDIT
27Handset Calls Log26Calls Log1Handset Calls LogThe Calls Log keeps track of calls you’ve made andreceived, and even lets you check voice messages fromyour handset.Use the joystick controls to select Calls Log, then makea selection from the list displayed:Review Messages (see next page)Play or delete voice messages.Review CID Log (see page 28)If you have Caller ID service, you can review the CIDLog to find out who has called, return the call withoutdialing, or transfer the caller’s name and number intoyour phone directory.Clear CID Log (see page 28)Use this command to delete all entries in your CallerID Log. Review Redial (see page 30)This screen shows a list of the most recent 10 numbersyou’ve dialed. You can review the CID Log to find outwho has called, return the call without dialing, or trans-fer the caller’s name and number into your phonedirectory.Clear Redial (see page 30)Use this command to delete all recently called numbersfrom your Redial list.Calls LogReview MessagesReview CID LogClear CID LogReview RedialClear Redial1Calls Log1Select Calls LogReview voice messagesAt this menu you can use your handset to hear voicemessages callers have left in your base answering system(see pages 35-43).Playback optionsAt the Messages screen, use the joystick to control message playback:• Press the center button to start or stop playback.• Press <to repeat the message currently playing• Press >to skip forward to the next message.To delete a message, press DELETE while the messageis playing.Press EXIT to halt playback and exit the Messages menu.Announcements• When playback begins, you will hear the number ofmessages in the mailbox selected.• Before each message, you will hear the day and timeit was received.• After the last message, you will hear “End of mes-sages.” If the system has less than 5 minutes ofrecording time left, you will hear time remaining.Calls LogReview MessagesReview CID LogClear CID LogReview RedialClear Redial1Calls Log1Select Calls LogMessagesEXIT DELETE1Repeat SkipPlay/StopDelete
29Handset Calls Log28Handset Calls LogTo review your call logHow Caller ID works If you subscribe to Caller ID service provided by yourlocal phone company, information about each caller willbe displayed after the first ring.Information about the last 90 incoming calls is stored inyour call log. You can review the call log to find outwho has called, return the call without dialing, or trans-fer the caller’s name and number into your phonedirectory.Calls are displayed in reverse order (most recent first).When the call log is full, the oldest entry is deleted tomake room for new incoming call information.If you answer a call before the information appears onthe screen, it will not be saved in your call log.To review your Caller ID logThe most recent call is displayed first. Use the joystickbuttons to scroll through the list as shown at left.To return a callPress PHONE (or SPEAKER) to call the person currentlydisplayed (see page 29 for important dialing options).To save or delete an entryPress SAVE to copy the displayed information into yourphonebook (see page 19).Press DELETE to delete this entry from your CID log.To delete all entriesTo clear the Caller ID log of all entries, return to theCalls Log menu, then use the joystick controls to scrolldown and select CLEAR CID LOG.Calls LogReview MessagesReview CID LogClear CID LogReview RedialClear Redial1Calls Log1Select Calls LogChris Thompson123-555-678911:29 AM Oct. 20SAVE DELETE1 of 32Save entry inphonebookDelete entryTo dial a call log entryWhen any Caller ID screen is displayed, press PHONE(or SPEAKER) to dial the number exactly as it appearson the screen.Dialing optionsCaller ID numbers may appear with an area code thatmay not be required for local calls. If the number displayed is not in the correct format, you can changehow it is dialed. Press the middle joystick button to see a list of dialingoptions. Press Vor ^to select the option you want.To dial it, press the middle joystick button again.Chris Thompson123-555-678911:29 AM Oct. 20SAVE DELETE1 of 32Chris Thompson123-555-678911:29 AM Oct. 20SAVE DELETE1 of 32Dial Options1-123-555-6789555-67891Select desired option,then press to dialCalls LogReview MessagesReview CID LogClear CID LogReview RedialClear Redial1Display previous entryDisplay next entry
3130Handset Calls LogTo review your redial logAbout the redial memory You can review the redial log to see what numbersyou’ve recently called, redial, or copy the number intoyour phonebook.The handset remembers the last 10 numbers you call.Each time you make a call the oldest entry is deleted tomake room for a new one. To review your redial logThe most recent call is displayed first. Use the joystickbuttons to scroll through the list as shown at left.To redial a callPress PHONE (or SPEAKER) to redial the number currently displayed.To save or delete an entryPress SAVE to copy the highlighted number into yourphonebook (see page 19).Press DELETE to delete this entry from your redial log.To delete all entriesTo clear the redial log of all entries, return to the CallsLog menu, then use the joystick controls to scroll downand select CLEAR REDIAL.Calls LogReview MessagesReview CID LogClear CID LogReview RedialClear Redial1Calls Log1Select Calls Log123-555-6789555-1234123-555-4321555-4321SAVE DELETE1 of 10Display previous entrySave entry inphonebookDelete entryRedial1Display next entryCalls LogReview MessagesReview CID LogClear CID LogReview RedialClear Redial1Base CID & RedialThe memory in the telephone base keeps track of callsyou’ve made and received. Use the softkeys beneaththe display screen to select REDIAL (for a list of outgoing calls) or MENU, then CALLS LOG (for a list ofincoming calls).Calls Log (see page 32)If you have Caller ID service, you can review the CallsLog to find out who has called, return the call withoutdialing, or transfer the caller’s name and number intoyour phone directory.Review Redial (see page 34)This screen shows a list of the most recent 10 numbersyou’ve dialed. You can review the CID Log to find outwho has called, return the call without dialing, or trans-fer the caller’s name and number into your phonedirectory.REDIAL MENU MEMREDIAL MENU MEMCALLS LOGBASE SETTINGSDISPLAY BASE-ID^OKVDisplay redial logDisplay calls log
33Base Calls Log & Redial32Base Calls Log & RedialTo review your call logHow Caller ID works If you subscribe to Caller ID service provided by yourlocal phone company, information about each caller willbe displayed after the first ring.Information about the last 90 incoming calls is stored inyour call log. You can review the call log to find outwho has called, return the call without dialing, or trans-fer the caller’s name and number into your phonedirectory.Each incoming call is numbered (number 1 is always themost recent). When the call log is full, the oldest callinformation is deleted to make room for new incomingcall information.If you answer a call before the information appears onthe screen, it will not be saved in your call log.To review your call logThe most recent call is displayed first. Use the arrowbuttons to scroll through the list as shown at left.To return a callPress SPEAKERPHONE to call the person currently displayed (see page 33 for important dialing options).To save or delete an entryPress SAVE to copy the displayed information into yourphonebook (see page 23).Press DELETE to choose an option. Select THIS todelete the entry displayed, or ALL to clear the Caller IDlog of all entries.REDIAL MENU MEMCALLS LOGBASE SETTINGSDISPLAY BASE-IDREDIAL MENU MEMChris Thompson123-555-678911:29 AM Oct. 20 #01^CIDVChris Thompson123-555-678911:29 AM Oct. 20 #01DEL OPT # SAVEDisplay previousentryDisplay nextentrySave entry inphonebookDelete entry(or all entries)To dial a call log entryWhen any Caller ID screen is displayed, press SPEAKERPHONE to dial the number exactly as itappears on the screen.Dialing optionsCaller ID numbers may appear with an area code thatmay not be required for local calls. If the number displayed is not in the correct format, you can changehow it is dialed. Select CID, then OPT # to see a list of dialing options.Press Vor ^to highlight the option you want, thenpress DIAL.Chris Thompson123-555-678911:29 AM Oct. 20 #01^CIDVChris Thompson123-555-678911:29 AM Oct. 20 #01DEL OPT # SAVE1-123-555-6789555-6789^DIALVSelect desired option,then press to dial
35Answering SystemOperationMessage capacityThe answering system can record up to 99 messages, depending on how long each message is.Individual messages can be up to 4 minutes long, buttotal maximum recording time for all mailboxes is 15minutes. Messages will remain available for replay untilyou delete them.Handset accessIn addition to the features described in this section, youcan also use your handset to review or delete messages(see page 27).14Call counterNumber of messages waiting(or, during playback, messagenumber currently playing)Press repeatedly to hear feature options (see page 39)Press to select or change afeature option (see page 39)Press to set clock (see page 36)Press to record memo (see page 41) or outgoing announcement (page 37)Press to delete message (see page 40)Press to repeat message; hold to slow playback (see page 40)Press to skip message; hold to speed up playback (see page 40)Press to start or stop messageplayback (see page 40)Press to turn answering system on or off34Base Calls Log & RedialTo review your redial logAbout the redial memory You can review the redial log to see what numbersyou’ve recently called, redial, or copy the number intoyour phonebook.The handset remembers the last 10 numbers you call.Each time you make a call the oldest entry is deleted tomake room for a new one. To review your redial logThe most recent call is displayed first. Use the arrowkeys to scroll through the list as shown at left.To redial a callPress SPEAKERPHONE to redial the number currentlydisplayed.To save or delete an entryPress SAVE to copy the highlighted number into yourphonebook (see page 23).Press DELETE to delete this entry from your redial log.REDIAL MENU MEM123-555-6789555-1234123-555-4321^SELECTV123-555-6789555-1234123-555-4321ERASE SAVEDisplay previousentryDisplay nextentryDelete entry Save entry inphonebook
37Answering System Operation36Answering System OperationOutgoing announcementsOutgoing announcements are the messages callers hearwhen calls are answered by the answering system.The phone is pre-programmed with an announcementthat answers calls with “Hello. Please leave a messageafter the tone.” You can use this announcement, orreplace it with a recording of your own voice.To record your outgoing announcementPress MENU until you hear “Change announcement.”Then press RECORD and begin speaking after you hear“Now recording.” Speak facing the telephone base fromabout 9 inches away.Elapsed time (in seconds) will be shown in the messagewindow as you record. You can record an announce-ment up to 90 seconds long. Announcements less than 3seconds long will not be recorded.To delete your outgoing announcementPress MENU until you hear “Change announcement,”then press PLAY to begin playback. Press DELETE duringplayback to delete your announcement.When your announcement is deleted, calls will beanswered with the pre-programmed announcementdescribed above.1MENU“Changeannouncement”2(Plays announcementpreviously recorded)2RECORD“Now recording...”34(Announcement isplayed back)Speak into microphoneMicrophoneOr12Elapsedrecording time(seconds)Day and time announcementsTo set day and timeBefore playing each message, the answering systemannounces the day and time the message was received. Before using the answering system, you should followthe steps at left to set the day and time, so messagesare dated correctly.The system uses voice prompts to guide you. Each timeyou press CHANGE, the day, hour, minute or yearadvances by one. When you hear the correct setting,press TIME SET to move to the next setting.To check day and timeYou can press TIME SET at any time to hear the current day and time without changing it.1TIME SET“Friday, 10:07 am, 2003”8TIME SET“2003”10 @TIME SET“Monday, 2:26 pm, 2004”“To change clock,press Time Set”2TIME SET“Friday”3CHANGE“Monday”Press until correct day is spoken4TIME SET“10 am”5CHANGE“2 pm”Press until correct hour is spoken6TIME SET“07”7CHANGE“26”9@CHANGE“2004”Press until correct minute is spokenPress until correct year is spokenNOTE:Press and hold CHANGEto advance the minute or year by 10.NOTE:You can choose to set the time manually, or you can allow it tobe set automatically with incoming Caller ID information. The time will be setautomatically only if you subscribe to Caller ID service provided by your localtelephone company (see page 5).Press to stoprecording

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