Ultratec CAPTEL2400 CapTel 2400i User Manual 4

Ultratec Inc CapTel 2400i 4

User Manual 4

Customer Service: 888-269-7477 ANSWERING MACHINE 51Playing Your Answering Machine Messages1. The display screen lets you know when you have unread messages waiting.2. Touch (Ans Machine).3. Select and touch the call you want to review from the Answering Machine list on the left of the display.4. Information about the call you selected appears on the rightof the display.5. Touch (PLAY), then lift the CapTel handset to listen to your message. Or touch (speaker) to play messages aloud. If you need Captions, press CAPTIONS (CAPTIONS button). You can listen to the message and read the captions on the display. 6. When you are done listening/reading messages, you can: • Touch (Call) to place a call to this person. • Touch (Delete) to erase the Answering Machine message and captions. • Touch re-caption (re-caption) to get new captions of this message. • Touch (PLAY) to play the message/captions again.Unavailable 5/27/132:42 PM(Recording) Hi dad sorry I missedyou please give me a call backwhen you get home talk toyou soonBack0:20 0:27re-captionplayprev next Font Sizedeletecall
52 ANSWERING MACHINE Customer Service: 888-269-7477Erasing Answering Machine MessagesTo erase an individual Answering Machine message:1. The display screen lets you know when you have unread messages waiting.2. Touch (Ans Machine).3. Select and touch the call you want to review from the Answering Machine list on the left side of the display.4. Information about the call you selected appears on the right side of the display.5. Touch (PLAY) to listen to your message and see the captions.6. To delete the message, touch (Delete). The display asks you to conrm you want to delete the message. Touch yesno (yes) to delete or touch yesno (no) to cancel. When you are nished erasing your messages, press HOME (HOME button) to exit.Answering Machinetoday11:38 AMtoday11:32 AM2/15/134:23 PM2/15/132:56 PM2/14/136:42 PM555-46811-321-555-9876John S. Mary Cell555-2369previousnextcallplay deleteMary Cell1-321-555-67122/15/132:56 PM0:01:14
Customer Service: 888-269-7477 ANSWERING MACHINE 53Deleting All MessagesIn addition to erasing Answering Machine messages one at a time as you play them, you can also erase all your saved Answering Machine messages at one time.To delete all your Answering Machine messages:1. From the display screen, touch (Settings).2. Touch (Answering Machine).3. Touch (Delete All Messages).4. The display asks you to conrm you want to delete ALL messages. Touch yesno (yes) to delete or touch yesno (no) to cancel. 5. Press HOME (HOME button) to exit.BackAnswering Machine Answering Machine on Greeting MessageDelete All MessagesSet Ring CountExternal Speaker o
54 ANSWERING MACHINE Customer Service: 888-269-7477Recording a Personal GreetingYou can record a personal greeting for the CapTel 2400i to use whenever the answering machine takes messages. If you do not want to record a personal greeting, the Answering Machine will use a pre-recorded greeting that says: “Hello. No one is available to take your call. Please leave a message after the tone.”To record a personal greeting:1. From the display screen, touch (Settings).2. Touch (Answering Machine).3. Touch (Greeting Message).4. Touch (record new greeting) to record your personal message. BackAnswering Machine answering machine on Greeting Messageno saved messagesset ring countexternal speaker o greeting messageplay greeting messagerecord new greetinguse default greetingBack
Customer Service: 888-269-7477 ANSWERING MACHINE 55BackAnswering Machine answering machine on Greeting Messageno saved messagesset ring countexternal speaker o record new greeting messagepress to stop recordingrecording your greeting messageBack5. Lift the CapTel handset and touch (start recording).6. Speaking into the CapTel handset, record the personal greeting you would like the Answering Machine to use. When you are nished recording, touch (stop recording).To hear the greeting that is currently being used, lift the handset and touch (play greeting message). You will be able to hear the greeting in the CapTel handset.6. If you are not satised with your personal greeting, you can re-record it. Just repeat steps 4–6 above.8. When you are satised with your personal greeting, touch acceptcancel (Accept). Hang up the CapTel handset.9. Press HOME (HOME button) to exit.TIP
56 ANSWERING MACHINE Customer Service: 888-269-7477Captioning Messages from an External Answering MachineIn addition to the built-in answering machine that comes with your CapTel phone, you can also see captions of voice messages that are left on an external answering machine (a separate answering machine, not the one built into the CapTel phone).To get captions of your external answering machine messages:1. Touch (Ans Machine).2. Touch (Caption External Answering Machine). 3. Lift the CapTel handset and place it next to your external answering machine speaker. Make sure the mouth-piece of the handset is next to the speaker of your answering machine. While you do this, your CapTel phone connects to the captioning service.4. Press the PLAY button on your external answering machine, so that the messages are played aloud.5. If you need captions, press CAPTIONS (CAPTIONS button).The display will show captions of the messages as they are played.While checking messages, you may operate your answering machine the same way you normally do, using features such as play, re-play, delete, or save messages. When you are done listening/reading captions, hang up the CapTel handset.NOTEcaption external ans machine** lift handset to start **place handset microphone next toyour answering machine speakerBack
Customer Service: 888-269-7477 ANSWERING MACHINE 57Setting the Ring CountYou can set the approximate number of times the CapTel will ring before the Answering Machine answers the call. The default setting is four (4) rings, but you can set it to be any number of rings between three and eight.The ring count may be slightly dierent in telephone systems that use “distinctive” ring patterns. Please experiment with this setting as needed for your specic telephone system.To set the number of rings before answering:1. From the display screen, touch (Settings).2. Touch (Answering Machine).3. Touch (Set Ring Count).4. Touch the number of rings you’d like to use, then touch acceptcancel (Accept).5. Press HOME (HOME button) to exit.BackAnswering Machine Answering Machine on Greeting MessageNo Saved MessagesSet Ring CountExternal Speaker o select answering machine ringsacceptcancelNOTE
58 ANSWERING MACHINE Customer Service: 888-269-7477Playing Incoming Messages Aloud/SilentJust like with other Answering Machines, you can “screen” callers by having incoming messages played aloud on the CapTel phone for you to hear and read before you answer the call. While this is a convenient feature, there may be times when you do not want incoming messages to be played aloud, but instead recorded silently for you to review at a later time. The default setting is for incoming messages to be muted (silent).To make incoming calls audible or set them to be silent:1. From the display screen, touch (Settings).2. Touch (Answering Machine).3. Touch (External Speaker O).4. The display asks if you want to (turn on) or (turn o) the answering machine speaker. Touch the option you want.5. Press HOME (HOME button) to exit.You can “screen” incoming Answering Machine messages by listening to the caller and reading the captions while the message is recorded. Make sure that the Answering Machine Speaker is set to “On”. As a new message comes in, make sure the CAPTIONS button is pressed to turn captions on. If you choose to answer the call, just pick up the handset and begin talking.You can also send an incoming call directly to the answering machine to take a message if you are busy. Just touch ignore (Send to Answering Machine).seCTiOn 6TIPTIPUnavailable Msg: 1 of 13:23 PM (CapTel CA# C6070) (F) Hi Oh sorry I missedyou I was hoping to catch you before youleft I wanted to check and see if you’re goingto the game tonight please give me a call back when you get thisBack0:20 0:27prev next Font Sizedeletecall
Customer Service: 888-269-7477 CONTACTS 59This section explains how to save frequently called numbers in your contact list for easy and quick dialing.seCTiOn 6ContactsTOPICSN Adding a New ContactN Dialing a Phone Number in Your Contact ListN Editing an Existing ContactN Removing a ContactN Adding a Photo to a ContactN Adding a Contact to Speed Dial
60 CONTACTS Customer Service: 888-269-7477Adding a New ContactYou can save up to 100 names in your contact list for quick and easy dialing.To add a new contact:1. From the display screen, touch (Contacts).2. Touch (add new contact).3. Use the on-screen keyboard to type in the First Name of the person you want to add. 4. Touch the eld next to “Last” to move down, then use the on-screen keyboard to enter the last name of the person.5. You can be specic about which number(s) you are adding: (Mobile), (Home), or (Work). Touch the eld(s) next to the number(s) you’d like to add to begin entering.6. When you are nished entering the Contacts information, touch save (Save). The new contact appears on the left side of your Contact list.7. When you are nished, press HOME (HOME button) to exit.You can add a photograph of your contact person to each entry. Pictures can be entered at the CapTel website, then synced to your phone. Instructions are online at www.CapTel.com.You can add contacts to your Speed Dial or Favorites list. See pages 65 and 67 for instructions.Contacts Mary CellBest BuyCorner PharmacyJohn S. Mary CellMovie Line1-321-555-6712removefavoriteadd tospeed dial edit deleteWorkprev sync add newnextTIPTIP
Customer Service: 888-269-7477 CONTACTS 61Dialing a Phone Number in Your Contact ListTo easily dial someone in your contact list:1. From the display screen, touch (Contacts).2. Under the Contacts list on the left side of the display, nd and touch the name of the contact you wish to call. Touch and drag the scroll bar to see contacts further down the list.TIP: Touch (Next/Prev) to move up/down 5 entries at a time.3. On the right side of the display, touch the phone number of the person you want to call: (Mobile), (Home), or (Work). CapTel will dial the number automatically for you.You can identify any contact person as a “favorite” for 1-touch dialing. At the Contacts page, touch (Add to Favorites). See page 66 for instructions.Dial: 1-333-555-2652VeronicaLift Handset to DialTIP TIP

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