Motorola Solutions 89FT3814 Portable 2-Way Radio User Manual XTS4000

Motorola Solutions, Inc. Portable 2-Way Radio XTS4000

Contents

users manual 1

mASTRO® XTS™ 4000 Digital Portable RadioUser Guide6871618L01-AXTS4000.book.fm Page i Monday, October 2, 2006 5:29 PM
This declaration is applicable to your radio only if your radio is labeled with the FCC logo shown below.DECLARATION OF CONFORMITYPer FCC CFR 47 Part 2 Section 2.1077(a)Responsible Party Name: Motorola, Inc.Address: 8000 West Sunrise BoulevardPlantation, FL 33322 USAPhone Number: 1-888-567-7347Hereby declares that the product:Model Name: XTS 4000conforms to the following regulations:FCC Part 15, subpart B, section 15.107(a), 15.107(d) and section 15.109(a)Class B Digital DeviceAs a personal computer peripheral, this device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:1. this device may not cause harmful interference, and 2. this device must accept any interference received, including interference that may cause undesired operation.Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.• Consult the dealer or an experienced radio/TV technician for help.XTS4000.book.fm Page ii Monday, October 2, 2006 5:29 PM
Product Safety and RF Exposure ComplianceATTENTION! This radio is restricted to occupational use only to satisfy FCC RF energy exposure requirements. Before using this product, read the RF energy awareness information and operating instructions in the Product Safety and RF Exposure booklet enclosed with your radio (Motorola Publication part number 68P81095C98) to ensure compliance with RF energy exposure limits. Computer Software CopyrightsThe Motorola products described in this manual may include copyrighted Motorola computer programs stored in semiconductor memories or other media. Laws in the United States and other countries preserve for Motorola certain exclusive rights for copyrighted computer programs, including, but not limited to, the exclusive right to copy or reproduce in any form the copyrighted computer program. Accordingly, any copyrighted Motorola computer programs contained in the Motorola products described in this manual may not be copied, reproduced, modified, reverse-engineered, or distributed in any manner without the express written permission of Motorola. Furthermore, the purchase of Motorola products shall not be deemed to grant either directly or by implication, estoppel, or otherwise, any license under the copyrights, patents or patent applications of Motorola, except for the normal non-exclusive license to use that arises by operation of law in the sale of a product.Documentation CopyrightsNo duplication or distribution of this document or any portion thereof shall take place without the express written permission of Motorola. No part of this manual may be reproduced, distributed, or transmitted in any form or by any means, electronic or mechanical, for any purpose without the express written permission of Motorola.DisclaimerThe information in this document is carefully examined, and is believed to be entirely reliable. However, no responsibility is assumed for inaccuracies. Furthermore, Motorola reserves the right to make changes to any products herein to improve readability, function, or design. Motorola does not assume any liability arising out of the applications or use of any product or circuit described herein; nor does it cover any license under its patent rights, nor the rights of others. MOTOROLA, the Stylized M Logo and ASTRO are registered in the U.S. Patent & Trademark Office. All other product or service names are the property of their respective owners.P25 radios contain technology patented by Digital Voice Systems, Inc.© Motorola, Inc. 2006. All Rights Reserved. Printed in the U.S.A. 7/06.Before using this product, read the operating instructions for safe usage contained in the Product Safety and RF Exposure booklet enclosed with your radio.!XTS4000.book.fm Page iii Monday, October 2, 2006 5:29 PM
NotesXTS4000.book.fm Page iv Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 vGeneral Radio Operation . . . . . . . . . . . . . . . . . . . . . . . 1Notations Used in This Manual ......................................................... 1Your XTS 4000 Radio ....................................................................... 2Physical Features of the XTS 4000 Radio ........................................ 3Programmable Controls .................................................................... 3Display .............................................................................................. 4Keypad ............................................................................................ 10Alert Tones ...................................................................................... 12Standard Accessories ..................................................................... 15Radio On and Off ............................................................................ 17Set the Volume ................................................................................ 17Zones and Channels .......................................................................18Receive / Transmit .......................................................................... 20Common Radio Features . . . . . . . . . . . . . . . . . . . . . . 21Transmit Power Level ..................................................................... 21Radio Lock ...................................................................................... 22Ring Style ........................................................................................ 24Audio Selection ............................................................................... 25Conventional Squelch Operation .................................................... 26Time-out Timer ................................................................................ 27Emergency ...................................................................................... 28Lists ................................................................................................. 31Scan ................................................................................................ 36Telephone Calls (Trunking Only) ..................................................... 38Private Calls (Trunking Only) .......................................................... 41Selective Calls (ASTRO Conventional Only) .................................. 44Call Alert Paging ............................................................................. 46Conventional Talkgroup Calls (Conventional Operation Only) ........ 49Status Calls (ASTRO 25 Trunking Only) ......................................... 50Repeater or Direct Operation .......................................................... 52Smart PTT (Conventional Only) ...................................................... 53Notes ............................................................................................... 54Special Radio Features. . . . . . . . . . . . . . . . . . . . . . . . 55Secure Operations .......................................................................... 55Digital PTT ID .................................................................................. 60Dynamic Regrouping (Trunking Only) ............................................. 61Trunking System Controls ............................................................... 64ARS User Login and Text Messaging Features . . . . 67Automatic Registration Service (ARS) ............................................ 67ARS User Login Feature ................................................................. 69XTS4000.book.fm Page v Monday, October 2, 2006 5:29 PM
viText Messaging ................................................................................74Helpful Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87Radio Care ......................................................................................87Service .............................................................................................89Battery .............................................................................................90Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93Antennas .........................................................................................93Batteries and Battery Accessories ...................................................93Carry Accessories ...........................................................................93Chargers ..........................................................................................93Surveillance Accessories .................................................................93Notes ...............................................................................................94Appendix: Maritime Radio Use in the VHF Frequency Range. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95Special Channel Assignments .........................................................95Operating Frequency Requirements ...............................................96Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99Commercial Warranty. . . . . . . . . . . . . . . . . . . . . . . . 105XTS4000.book.fm Page vi Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 1General Radio OperationNotations Used in This ManualThroughout the text in this publication, you will notice the use of WARNINGS, Cautions, and Notes. These notations are used to emphasize that safety hazards exist, and the care that must be taken or observed.The following special notations identify certain items:An operational procedure, practice, or condition, etc., which may result in injury or death if not carefully observed.An operational procedure, practice, or condition, etc., which may result in damage to the equipment if not carefully observed.Note: An operational procedure, practice, or condition, etc., which is essential to emphasize.Example DescriptionSecure button or Buttons and keys are shown in bold print or as a key symbol.Information appearing on the radio’s display is shown using the special display font.Phone Menu entries are shown similar to the way they appear on the radio’s display.Press This means “Press the right side of the 4-way Navigation button.”!W A R N I N G!!PHONE CALLXTS4000.book.fm Page 1 Monday, October 2, 2006 5:29 PM
2General Radio OperationYour XTS 4000 Radio1612581013151769121114181934717XTS4000.book.fm Page 2 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 3General Radio OperationPhysical Features of the XTS 4000 RadioProgrammable ControlsThe following radio controls can be programmed to operate certain software-activated features. The features that can be assigned to these controls by a qualified radio technician, and the pages where these features can be found are listed in Table 2 on page 4. Check with your dealer for more information supporting the programmable buttons.Any references in this manual to controls that are “preprogrammed” mean that a qualified radio technician must use the radio’s programming software to assign a feature to a control.Table 1: Physical FeaturesNo. Feature No. Feature1Antenna 9 Internal Display2Home Button 10 Menu Select Buttons3 Volume Rocker 11 Power Button4PTT (Push-to-Talk) Button 12 Data Button5External Display 13 4-Way Navigation Button6External Audio Speaker 14 Keypad7Battery 18 Audio Jack8Internal Audio Speaker 19 CE ConnectorNo. Feature No. Feature15 Secure Button 17 Side and Keypad Buttons16 Emergency ButtonXTS4000.book.fm Page 3 Monday, October 2, 2006 5:29 PM
4General Radio OperationDisplayThe above screen is typical of what you will see on your radio. The 130 x 130 pixel liquid crystal display (LCD) shows radio status, text, and menu entries. Table 2: Programmable FeaturesFeature Page Feature Page Feature PageAudio Phone 38 Select 35Call Alert 46 PL Defeat 26 Selective Call 44Call Response 38 Private Call 41 Site Lock/Unlock 65Channel 19 Repeater/Direct 52 Site Search 66Dynamic Priority 37 Reprogram Request 61 Status 50Emergency 28 Ring Style 24 TX Power Level 21Dim 5 Scan List Programming 33 Volume Set 17Monitor 20 Scan On/Off 36 Zone 18Nuisance Delete 36 Secure/Clear 55Secondary AreaSecondary AreaPrimary AreaPrimary AreaTertiary AreaTertiary AreaCallCallScanScanZoneZoneXTS4000.book.fm Page 4 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 5General Radio OperationAdjusting the Display BrightnessPress the preprogrammed DIM button or access this feature through the menu to change the display brightness to one of three levels.•Off to high• High to medium• Medium to offThe level of brightness will remain on for a preprogrammed time before they turn off automatically, or you can turn them off immediately by pressing the Dim button again.Status IconsThe top two display rows contain icons that indicate radio operating conditions.Table 3: Status SymbolsIcon DescriptionCall ReceivedFlashes when an Individual Call is received.Received Signal Strength Indication (RSSI)The received signal strength for the current site, for trunking only. The more stripes in the symbol, the stronger the signal.Fuel GaugeDisplays the level of charge in the battery. Blinks when battery is low. Ring StylesIndicates the type of ring style selected for incoming calls or pages.Direct• On = you are talking directly to another radio, not through a repeater, during conventional operation only• Off = you are talking through a repeaterXTS4000.book.fm Page 5 Monday, October 2, 2006 5:29 PM
6General Radio OperationLoudspeaker• On = Audio is routed to the radio’s external speaker• Off = Audio is routed to the radio’s internal speakerMonitor (Carrier Squelch)The selected channel is being monitored during conventional operation only.In Call User AlertThe radio is muted to normal dispatch calls.Secure Operation• On = secure operation• Off = clear operation• Blinking = receiving an encrypted voice callScanThe radio is scanning a scan list.Priority-One/Priority-Two Channel ScanIndicates scanning of a priority mode (blinking for Priority-One mode; steady for Priority-Two mode)Packet Data ActivityIndicates the subscriber is transmitting and receiving data.Packet Data IPIndicates the subscriber is ready to access the FNE.TxIndicates the radio is transmitting data. Will not be displayed when the radio is sending a silent emergency alarm.RxIndicates the radio is receiving data. Will not be displayed when the radio is sending a silent emergency alarm.Tx Power LevelIndicates the transmission power is LOW.Table 3: Status Symbols (Continued)Icon DescriptionXTS4000.book.fm Page 6 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 7General Radio OperationPPP Link EstablishmentIndicates the subscriber is ready to receive data through a data cable.Vote ScanIndicates the mode is in a voting scan system.Priority MessageIndicates the radio has received a priority message. Icon is displayed together with the Inbox Full or New Message icon.Inbox FullIndicates the radio has received a new message and the inbox is full.New MessageIndicates the radio has received a new message.Table 3: Status Symbols (Continued)Icon DescriptionXTS4000.book.fm Page 7 Monday, October 2, 2006 5:29 PM
8General Radio OperationMenu Entry (Softkey)The bottom row of the display contains one to three menu entries (also known as softkeys). The menu entries allow you to select one of several menus to access the radio’s features. The menu entries are accessed through the Menu Select buttons.Menu Select ButtonsThe Menu Select buttons access the menu entries of features that have been activated by a qualified radio technician. Your radio may be programmed differently from the following example, but the display for turning Scan on or off might look like the example below. For instance, to turn Scan on, press directly below Scan.Menu Entry3 Menu Select Buttons(softkey) Menu Entry(softkey)HomeButtonSecondary AreaSecondary AreaPrimary AreaPrimary AreaTertiary AreaTertiary AreaCallCallScanScanZoneZoneIcon AreaPower On/Off ProgrammableButtonData Button4-Way Navigation Buttons XTS4000.book.fm Page 8 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 9General Radio OperationMenu Entry FeaturesHome ButtonThe Home button, always returns you to the home (default) display. In most cases, this is the current mode. Some radio features that you can edit require saving information in memory. Pressing the Home button after editing those features causes information to be saved before going to the home display.Some features do not require you to press the Home button to go to the home display. This reduces the required number of key presses.ON/OFF ButtonThis button is used to power up or power down the radio.Table 4: Menu EntriesFeature Menu Entry Page Feature Menu Entry PagePrivate Call / Selective Call Call 42/44 Password Pswd 22Channel Selection Chan 19 TX Power Level Pwr 21Repeater/Direct Dir 52 Rekey Request Reky 59Key Zeroization Eras 58 Reprogram Request Rpgm 61Key Selection Key 56 Scan On/Off Scan 36Keyset Selection Kset 57 Site Lock/Unlock Site 65Radio Lock Logf 23 Loudspeaker Spkr 25Text Select Name 33 Status Call Sts 50Number Select Num 32 Ring Style Styl 24Call Alert Page Page 47 Talkgroup Call TGrp 49Phone Phon 39 View a List View 31Editing Prog 32 Zone Selection Zone 18XTS4000.book.fm Page 9 Monday, October 2, 2006 5:29 PM
10General Radio OperationData ButtonA CPS programmable button that can be programmed to launch specific data features such as text messaging and location service.Programmable ButtonsThe programmable buttons can be programmed for features as specified in the CPS. These buttons provide you convenient access to commonly used radio features.4-Way Navigation ButtonThis button is used to scroll through the radio’s lists or items in the display, or both. It is also used to move the cursor while you are in data entry screen type.KeypadThe 3 x 4-key alphanumeric keypad provides an interface to your radio’s features. The keypad functions in a manner similar to a standard telephone keypad when entering numeric digits.When the keypad is used to edit a list, each key can generate different characters of the alphabet. Refer to Table 5, below, for a complete list of characters. Table 5: Keypad CharactersKey Number of times the key is pressed12345678900()<>11&%2ABC2abc3DEF3defXTS4000.book.fm Page 10 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 11General Radio Operation4GHI4gh i5JKL5 j k l6MNO6mn o7PQRS7pqrs8TUV8 t uv9WXYZ9wxyz**/+-=##.!?,;Table 5: Keypad Characters (Continued)Key Number of times the key is pressed123456789XTS4000.book.fm Page 11 Monday, October 2, 2006 5:29 PM
12General Radio OperationAlert TonesAn alert tone is a sound or group of sounds. Your radio uses alert tones to inform you of your radio’s conditions. The following table lists these tones and when they occur.Table 6: Alert TonesYou Hear Tone Name HeardShort,Low-Pitched ToneInvalid Key-Press when wrong key is pressedRadio Self-Test Fail when radio fails its power-up self testReject when unauthorized request is madeTime-Out Timer Warning four seconds before time outLong, Low-Pitched ToneNo ACK Received when radio fails to receive an acknowledgment Time-Out TimerTimed Out after time outTalk Prohibit/PTT Inhibit (when PTT button is pressed) transmissions are not allowedOut-of-Range (when PTT button is pressed) the radio is out of range of the systemInvalid Mode when radio is on an unprogrammed channelIndividual CallWarning Tone when radio is in an individual call for greater than 6 seconds without any activityA Group of Low-Pitched TonesBusy when system is busyXTS4000.book.fm Page 12 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 13General Radio OperationShort,Medium-PitchedToneValid Key-Press when correct key is pressedRadio Self-Test Pass when radio passes its power-up self testClear Voice at beginning of a non-coded communicationPriority ChannelReceivedwhen activity on a priority channel is receivedEmergency Alarm Entry when entering the emergency stateCentral Echo when central controller has received a request from a radioLong, Medium-PitchedToneVolume Set when volume is changed on a quiet channelEmergency Exit when exiting the emergency stateA Group ofMedium-PitchedTonesFailsoft when the trunking system failsAutomatic Call Back when voice channel is available from previous requestTalk Permit (when PTT button is pressed) verifying system accepting transmissionsKeyfail when encryption key has been lostConsoleAcknowledge when status, emergency alarm, or reprogram request ACK is receivedReceived Individual Call when Call Alert or Private Call is receivedCall Alert Sent when Call Alert is received by the target radioShort,High-Pitched Tone (Chirp)Low-Battery Chirp when battery is below preset threshold valueTable 6: Alert Tones (Continued)You Hear Tone Name HeardXTS4000.book.fm Page 13 Monday, October 2, 2006 5:29 PM
14General Radio OperationShort,Medium-PitchedTone (Chirp)GPS RSM Low Battery Chirp when this accessory battery is below preset threshold valueRingingFast Ringing when system is searching for target of Private CallEnhanced CallSent when waiting for target of Private Call to answer the callPhone CallReceived when a land-to-mobile phone call is receivedGurgle Dynamic Regrouping (when the PTT button is pressed) a dynamic ID has been received Table 6: Alert Tones (Continued)You Hear Tone Name HeardXTS4000.book.fm Page 14 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 15General Radio OperationStandard AccessoriesBatteryCharging the BatteryThe Motorola-approved battery shipped with your radio is uncharged. Prior to using a new battery, charge it for a minimum of 16 hours to ensure optimum capacity and performance. For a list of Motorola-authorized batteries available for use with your XTS 4000 radio, see “Batteries and Battery Accessories” on page 93.Note: When charging a battery attached to a radio, turn the radio off to ensure a full charge.Battery ChargerTo charge the battery, place the battery, with or without the radio, in a Motorola-approved charger. The charger’s LED indicates the charging progress; see your charger’s user guide. For a list of chargers, see “Chargers” on page 93.AntennaFor information regarding available antennas, see page 93.To avoid a possible explosion:• DO NOT replace the battery in any area labeled “hazardous atmosphere”.• DO NOT discard batteries in a fire.!W A R N I N G!XTS4000.book.fm Page 15 Monday, October 2, 2006 5:29 PM
16General Radio OperationAttach the BatteryRemove the Battery1With the radio turned off, insert the bottom edge of the battery into the radio’s frame.2Rotate the battery toward the radio and press down until the battery clicks into place.1With the radio turned off, press the release button on the top of the battery until the battery releases from the radio.2Remove the battery from the radio.Note: If your radio is programmed with volatile-key retention, encryption keys will be retained for approximately 30 seconds after battery removal. Consult a qualified radio technician for details.XTS4000.book.fm Page 16 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 17General Radio OperationRadio On and OffTurn the Radio OnDo the following:• Turn the radio on with a short press of the power button at the top of keypad.After a short time, the display lights up, indicating that the radio is powering up.When the radio is fully powered on, the Zone and Channel text and menu items are displayed. The radio then performs a self check.Note: If Fail ##/## appears in the display, the radio will not function until the condition has been corrected.If Error ##/## appears, some non-critical data has been changed. If either of these displays appear, if the display goes blank, or if the unit appears to be locked up, refer to the “Troubleshooting” section.Set the VolumePress the volume rocker to increase or decrease the volume. XTS4000.book.fm Page 17 Monday, October 2, 2006 5:29 PM
18General Radio OperationZones and ChannelsA zone is a grouping of channels. A channel is a group of radio characteristics, such as transmit/receive frequency pairs. Before you use your radio to receive or send messages, you should select the zone and channel.Select a ZoneUse the Menu 1Press to find Zone.2Press directly below Zone.The current zone (in this case, ZONE 1) flashes and the channel name (C1), does not flash.3Press to find the zone you want. 4Press to confirm the displayed zone and channel. ORPress the PTT button to transmit on the displayed zone/channel.XTS4000.book.fm Page 18 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 19General Radio OperationSelect a ChannelUse the Menu1Press to find Chan.2Press directly below Chan.The display shows the current channel name (in this case, C1) blinking and the zone (ZONE 1), not blinking.3Press to find the channel name you want. ORUse the keypad to enter the channel number.Note: If the channel you selected is unprogrammed, repeat step 3.4Press to confirm the displayed zone and channel.ORPress the PTT button to transmit on the displayed zone/channel.XTS4000.book.fm Page 19 Monday, October 2, 2006 5:29 PM
20General Radio OperationReceive / TransmitRadio users who switch from analog to digital radios often assume that the lack of static on a digital channel is an indication that the radio is not working properly. This is not the case. Digital technology quiets the transmission by removing the “noise” from the signal and allowing only the clear voice or data information to be heard.This section emphasizes the importance of knowing how to monitor a channel for traffic before keying up to send a transmission.Without Using the Monitor ButtonsUse the Preprogrammed Monitor Button1Turn the radio on and select the desired zone and channel.2Listen for a transmission.3Adjust the Volume Rocker if necessary.4Press and hold the PTT button to transmit. Tx icon appears on the display.5Release the PTT button to receive (listen).1Turn the radio on and select the desired zone and channel.2Press the Monitor button and listen for activity. The Carrier Squelch indicator is displayed. (See the following Conventional Mode Operation.)3Adjust the Volume Rocker if necessary.4Press and hold the PTT button to transmit. Tx icon appears on the display.5Release the PTT button to receive (listen).XTS4000.book.fm Page 20 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 21Common Radio FeaturesTransmit Power LevelThis feature lets you select the power level at which your radio will transmit. The radio will always turn on to the default setting. This feature must be preprogrammed by a qualified radio technician.•Select Low for a shorter transmitting distance and to conserve power.•Select High for a longer transmitting distance.Select Power Level1Press to find Pwr.2Press directly below Pwr to toggle between Low and High.Note: To exit without changing the setting, press or the PTT button.XTS4000.book.fm Page 21 Monday, October 2, 2006 5:29 PM
22Common Radio FeaturesRadio LockThis feature changes your radio to a more robust security system that protects the use of the secure encryption keys. If this feature is enabled in your radio by a qualified radio technician, when you turn the radio on, you see Radio locked.Unlock Your RadioChange Your Password1Enter your numeric password.Note:• Secure-equipped radios — 6 to 8 characters.• Clear radios — 0 to 8 characters.If you make a mistake, press to backspace.2Press the preprogrammed Select button after you enter your password. If the password is correct, the radio unlocks. Note:• If the password is incorrect, the radio remains locked.•If you enter three incorrect passwords in a row, you see Deadlock. Turn the radio off and then on, and begin again at step 1.•Secure Radios Only — If you enter a total of 17 consecutive incorrect passwords (turning the radio off and on does not reset this number), the radio erases all of its encryption keys and shows “Deadlock.” See a qualified radio technician.1Press to find Pswd.2Press directly below Pswd. 3Enter the old password.4Press directly below Sel.XTS4000.book.fm Page 22 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 23Common Radio FeaturesEnable or Disable the Radio Lock Feature (Secure Radios Only)This feature (programmable by a qualified radio technician) allows you to enable or disable the radio lock feature.5Enter the new password.6Press directly below Sel.7Re-enter the new password.8Press directly below Sel. The password is updated.Note:• If the two passwords do not match, repeat steps 5 through 8.• If you enter three incorrect old passwords, the radio exits the password feature. You cannot access this feature again until you turn the radio off and on.1Press to find Logf.2Press directly below Logf to toggle between “Pswd enabled” and “Pwsd disabled”.XTS4000.book.fm Page 23 Monday, October 2, 2006 5:29 PM
24Common Radio FeaturesRing StyleThis feature allows you to select the type of alert when your radio receives incoming individual calls or pages.Select Ring StyleRing Style Icon DescriptionVibrate and Ring Radio vibrates and rings when incoming individual calls or pages are received.Vibrate Only Radio vibrates when incoming calls or pages are received.Ring Only Radio rings when incoming calls or pages are received.Silent Radio is in silent mode.1Press to find Styl2Press directly below Styl. 3Press or to select the ring style.Note: The default factory setting is Vibrate and Ring.4Press directly below Save.5Press directly below Cncl to return to home display.XTS4000.book.fm Page 24 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 25Common Radio FeaturesAudio SelectionThis features allows you to turn on the radio’s external loudspeaker.Change to External Loudspeaker 1Press to find Aud2Press directly below Aud to switch on the external loudspeaker. The loudspeaker icon, is shown on the display.Note: When the earpiece or headset is plugged into the radio’s audio jack, the external loudspeaker will not work and the icon is not shown on the display.3Press directly below Aud again to route audio back to the internal speaker.XTS4000.book.fm Page 25 Monday, October 2, 2006 5:29 PM
26Common Radio FeaturesConventional Squelch OperationDigital OptionsOne or more of the following options may be programmed in your radio. Consult your service technician for more information.This option Will allow you to hearDigital Carrier-Operated Squelch (COS) any digital traffic.Normal Squelch any digital traffic having the correct network access code.Selective Switch any digital traffic having the correct network access code and correct talkgroup.XTS4000.book.fm Page 26 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 27Common Radio FeaturesTime-out TimerThe time-out timer turns off your radio’s transmitter. The timer is set for 60 seconds at the factory, but it can be programmed from 0 to 7.75 minutes (465 seconds) by a qualified radio technician. 1Hold down the PTT button longer than the programmed time. You will hear a short, low-pitched warning tone, the transmission will cut-off.2Release the PTT button.3Press the PTT to re-transmit. The time-out timer restarts. XTS4000.book.fm Page 27 Monday, October 2, 2006 5:29 PM
28Common Radio FeaturesEmergencyIf the top (orange) button is programmed to send an emergency signal, then this signal overrides any other communication over the selected channel.Your radio can be programmed for the following:• Emergency Alarm• Emergency Call• Emergency Alarm with Emergency Call• Silent Emergency AlarmConsult a qualified radio technician for emergency programming of your radio.Send an Emergency AlarmAn emergency alarm will send a data transmission to the dispatcher, identifying the radio sending the emergency.1With your radio turned on, press the Emergency button. The current zone/channel is displayed alternately with Emergency, and a short, medium-pitched tone sounds.If the selected channel does not support emergency, the display shows No Emergency. Select a channel that does show Emergency. Note: To exit emergency at any time, press and hold the Emergency button for about a second.2When you receive the dispatcher’s acknowledgment, you see ACK Received, four tones sound, the alarm ends, and the radio exits the emergency mode.If no acknowledgement is received, you see No Acknowledge, the alarm ends, and the radio exits the emergency mode.Note: For Emergency Alarm with Emergency Call: The radio enters the Emergency Call state either after it receives the dispatcher’s acknowledgment, or if you press the PTT button while in Emergency Alarm. Go to step 2 of “Send an Emergency Call”, below.XTS4000.book.fm Page 28 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 29Common Radio FeaturesSend an Emergency CallSend a Silent Emergency AlarmThis type of dispatch gives your radio priority access on a channel.The radio operates in the normal dispatch manner while in Emergency Call, except, if enabled, it will return to one of the following:• Tactical/Non-Revert — You talk on the channel you selected before you entered the emergency state.• Non-Tactical/Revert — You talk on a preprogrammed emergency channel. The emergency alarm is sent on this same channel.1. With your radio turned on, press the Emergency button.The current channel is displayed alternately with Emergency, and a short, medium-pitched tone sounds.Note: To exit emergency at any time, press and hold the Emergency button for about a second.2Press and hold the PTT button and announce your emergency into the microphone. 3Release the PTT button to end the transmission and wait for a response from the dispatcher. 4Press and hold the Emergency button for about a second to exit emergency. 1With your radio turned on, press the Emergency button. The display does not change, the LED does not light, and you hear no tones.Note: To exit emergency at any time, press and hold the Emergency button for about a second.XTS4000.book.fm Page 29 Monday, October 2, 2006 5:29 PM
30Common Radio FeaturesNote: For ALL Emergency signals, when changing channels: • If the new channel is also programmed for Emergency, you can change channels while in Emergency operation. The emergency alarm or call continues on the new channel.• If the new channel is NOT programmed for Emergency, you see NO EMERGENCY, and hear an invalid tone until you exit the Emergency state or change to a channel programmed for emergency. Emergency Keep-AliveIf the radio is in the Emergency state, with Emergency Keep-Alive enabled, you cannot turn off the radio by using the On/Off Control button.With Keep-Alive, the radio will only exit the Emergency state using one of the ways mentioned in the previous sections (Emergency Alarm, Silent Emergency Alarm, or Emergency Call).2The silent emergency state continues until you:Press and hold the Emergency button for about a second to exit the emergency state.ORPress and release the PTT button to exit silent emergency and enter regular dispatch or emergency call.XTS4000.book.fm Page 30 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 31Common Radio FeaturesListsYou can use lists to store frequently used numbers and associate them with names. There are four list types:•Call• Page • Phone• ScanView a ListScan List EmptyIf you wish to view a scan list and the list has no entries, you see Empty List.To end this display, turn scan off or edit the list.1Press to find View.2Press directly below View.3Press or to see the names of available lists.4Press directly below the name of the list you wish to view.5Press or to view other list members.6Press to exit.View ScanCounty 6SheriffXTS4000.book.fm Page 31 Monday, October 2, 2006 5:29 PM
32Common Radio FeaturesEdit a Call, Page, or Phone List Number1Press to find Prog.2Press directly below Prog. You see the lists that can be changed.3Press directly below the name of the list you wish to change. You see the first list member.4Press or to select the list member to be changed.ORYou can use the keypad to enter the corresponding location number of the name in the list. 5Press directly below Num. The blinking cursor shows the location of the number to be added.6Press to erase digits. (If you erase the entire number and then press or , you exit editing without saving your changes.) Press a keypad button to add a digit (see “Keypad” on page 10).7Press directly below Save to save your change. Return to step 4 to make more changes.ORPress to return to the home display.ProgramSelect featurePhonPhonCallCallPagePageEdit PhonePHONE 1SaveSaveXTS4000.book.fm Page 32 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 33Common Radio FeaturesEdit a Call, Page, or Phone List NameEdit a Scan ListThis feature lets you change scan list members and priorities.1Press to find Prog.2Press directly below Prog. You see the lists that can be changed.3Press directly below the name of the list you wish to change. You see the first list member.4Press or to select the list member to be changed.ORYou can use the keypad to enter the corresponding location number of the name in the list.5Press directly below Name. The blinking cursor shows the location of the character to be added. 6Press to erase characters. (If you erase the entire name and press or , you exit editing without saving your changes.) Press a keypad button to add a character (see “Keypad” on page 10). 7Press directly below Save to save your change. Return to step 4 to make more changes.ORPress to return to the home display.1Press to find Prog.2Press directly below Prog. You see the lists that can be changed.3Press to find Scan.XTS4000.book.fm Page 33 Monday, October 2, 2006 5:29 PM
34Common Radio Features4Press directly below Scan. You see the first list member.5Press or to find the member you want to change.6Press directly below Sel or Del or Rcl.Sel = add and/or change the priority of the currently displayed channel in the scan list.Del = delete the currently displayed channel from the scan list.Rcl = view the next member of the scan list.Note: The maximum number of members for a trunking priority monitor scan list is 15; for a conventional scan list, 15; and for a talkgroup scan list, 10.7To change the priority of the currently displayed channel, press below Sel additional times to see or or no icon. = this channel is in the scan list as a non-priority channel. = this channel is in the scan list as the priority 2 channel. If dot flashing, this channel is in the scan list as the priority 1 channel. You will hear all traffic on the priority 1 channel, regardless of traffic on non-priority channels.no icon = this channel is deleted from the scan list.Note: You cannot delete a priority channel from a scan list. In a talkgroup scan list, priority cannot be assigned.8Press or to select more channels to be added or deleted.ORUse the keypad to go directly to additional channels to be added or deleted.9Press to exit scan list programming and return to the home display.XTS4000.book.fm Page 34 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 35Common Radio FeaturesUse the Menu and the Preprogrammed Select (Top Side) Button1Press to find Prog.2Press directly below Prog. You see the lists that can be changed.3Press to find Scan.4Press directly below Scan. You see the first list member.5Press or to find the member you want to change.6Press the Select button once to add the currently displayed channel to the scan list.AND/ORPress the Select button one or more times to change the scan list status symbol of the currently displayed channel.Note: The maximum number of members for a trunking priority monitor scan list is 15; for a conventional scan list, 15; and for a talkgroup scan list, 10. = this channel is in the scan list as a non-priority channel. = this channel is in the scan list as the priority 2 channel. If dot is flashing, this channel is in the scan list as the priority 1 channel. You will hear all traffic on the priority 1 channel, regardless of traffic on non-priority channels.no icon = this channel is deleted from the scan list.Note: You cannot delete a priority channel from a scan list. In a talkgroup scan list, priority cannot be assigned.7Press or to select more scan list members whose scan status you want to change.ORUse the keypad to go directly to that scan list member.8Press to exit scan list programming and return to the home display.XTS4000.book.fm Page 35 Monday, October 2, 2006 5:29 PM
36Common Radio FeaturesScanThe scan feature allows you to monitor traffic on different channels by scanning a preprogrammed list of channels. Your radio can have up to 64 different scan lists. These lists must be preprogrammed by a qualified radio technician.• To view your radio’s scan lists, see “View a List” on page 31. • To change your radio’s scan lists, see “Edit a Scan List” on page 33.Turn Scan On or OffDelete a Nuisance ChannelWhen the radio scans to a channel that you do not wish to hear (nuisance channel), you can temporarily delete the channel from the scan list.1Press to find Scan.2Press directly below Scan to turn scan on.The scan status symbol is displayed when scan is turned on.3Repeat step 2 to turn off Scan.1When the radio is locked onto the channel to be deleted, press the preprogrammed Nuisance Delete button.Repeat this step to delete more channels.Note: You cannot delete priority channels or the designated transmit channel.2The radio continues scanning the remaining channels in the list. To resume scanning the deleted channel, change channels or turn scan off and then back on again.ZonAREPScan onPhonPhonScanScanPagePageXTS4000.book.fm Page 36 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 37Common Radio FeaturesConventional Scan OnlyMake a Dynamic Priority ChangeWhile the radio is scanning, the dynamic priority change feature lets you temporarily change any channel in a scan list (except the priority-one channel) to the priority-two channel. The replaced priority-two channel becomes a non-priority channel. This change remains in effect until scan is turned off, then scanning reverts back to the preprogrammed state.1When the radio is locked onto the channel to be designated as priority-two, press the preprogrammed Dynamic Priority button.Note:The priority-one channel cannot be changed to priority-two.2The radio continues scanning the remaining channels in the list. To resume scanning the preprogrammed priority-two channel, you must leave and re-enter scan operation.XTS4000.book.fm Page 37 Monday, October 2, 2006 5:29 PM
38Common Radio FeaturesTelephone Calls (Trunking Only)Use your radio to make calls similar to standard phone calls. A landline phone can be used to call a radio, or a radio can be used to call a landline phone.Quick Access (One-Touch)If your radio is preprogrammed for Quick Access (One-Touch) Phone Call, you can make a call to one preprogrammed phone number without having to select the feature or a phone number. Answer a Phone CallUse the preprogrammed Call Response button to answer a call.1Press the Quick Access Phone button to dial the phone number.2If your call is answered, press the PTT button to talk; release the PTT to listen.ORIf your call is not answered, go to “Phone Call Display and Alert Prompts” on page 40.3When your call is completed, press to hang up. The radio returns to the home display.1When a phone call is received, you hear a telephone-type ringing, the call received symbol ( ) flashes, and Phone Call is displayed.2Press the Call Response button within 20 seconds after the call indicators begin.3Press and hold the PTT button to talk; release it to listen.4Press to hang up and return to the home display.XTS4000.book.fm Page 38 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 39Common Radio FeaturesInitiate a Phone CallSelect a Phone NumberUse the MenuUse the KeypadMake a Phone Call 1Press to find Phon.2Press directly below Phon. You see the last transmitted phone number.3Go to “Select a Phone Number” on page 39.ORGo to “Make a Phone Call” on page 39.1Press to find the phone number you want.Note: Press LNum to go to the last number dialed.2Go to “Make a Phone Call”, below.1Use the keypad to enter the phone number you want..2Go to “Make a Phone Call”, below.1Press and release the PTT button to dial the phone number.2If your call is answered, press the PTT button to talk; release the PTT to listen.ORIf your call is not answered, go to “Phone Call Display and Alert Prompts” on page 40.3When your call is completed, press to hang up. The radio returns to the home display.XTS4000.book.fm Page 39 Monday, October 2, 2006 5:29 PM
40Common Radio FeaturesTable 7: Phone Call Display and Alert PromptsWhen you press the PTT button and the phone system is not available, you hear a long tone. Press to hang up. The radio returns to the home display.When a channel is not available, you hear a busy tone.The radio automatically connects when a channel opens.When the phone system is busy, you hear a long tone.Press to exit the phone mode and try your call later.The call is not acknowledged. Press to hang up. The radio returns to the home display.Notes: • A high-pitched tone, generated when you release the PTT button, indicates to the landline party that he or she may begin talking.• You have the option of sending additional digits (overdial), such as an extension number, or credit card or PIN numbers, to the phone system. If the radio is programmed for live overdial, every digit entered after the call is connected is sent to the phone system.• If the radio is programmed for buffered overdial, the digits pressed are entered into memory and then sent when the PTT button is pressed. Press the PTT to send either digits or voice, but not both at the same time.XTS4000.book.fm Page 40 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 41Common Radio FeaturesPrivate Calls (Trunking Only)These one-to-one calls between two radios are not heard by others in the current talkgroup. The calling radio automatically verifies that the receiving radio is active on the system and can display the caller’s ID.Quick Access (One-Touch)If your radio is preprogrammed for Quick Access (One-Touch) Private Call, you can make a call to one preprogrammed ID number without having to select the feature or an ID number. 1Press the Quick Access Private Call button to start the Private Call. The called ID is momentarily displayed, then you see Please Wait.2When you are connected, you see the called ID. Press and hold the PTT button to talk; release the PTT to listen.ORIf no acknowledgment is received, you see No Acknowledge.ORIf the target radio does not respond before the time out, you see No Answer.3Press to hang up and return to the home display.XTS4000.book.fm Page 41 Monday, October 2, 2006 5:29 PM
42Common Radio FeaturesAnswer a Private CallUse the preprogrammed Call Response button to answer a call.Initiate a Private Call1When a Private Call is received, you hear two alert tones, the call received symbol ( ) flashes, and Call Received is displayed.2Press the Call Response button within 20 seconds.If the caller’s name is in the call list, it will be displayed during the call.ORIf the caller’s name is not in the call list, the caller’s ID number is displayed.3Press and hold the PTT button to talk; release it to listen.4Press or the Call Response button to hang up and return to the home display.1Press to find Call.2Press directly below Call. You see the last transmitted or received ID number.3Go to “Select an ID Number”, on the next page.ORGo to “Make a Private Call” on page 43.XTS4000.book.fm Page 42 Monday, October 2, 2006 5:29 PM
ASTRO XTS 4000 43Common Radio FeaturesSelect an ID NumberUse the MenuUse the KeypadMake a Private Call 1Press to find the ID number you want.Note: Press LNum to go to the last number dialed.2Go to “Make a Private Call” on page 43.1Use the keypad to enter the ID number you want.2Go to “Make a Private Call” on page 43.1Press the PTT button to start the Private Call. The called ID is momentarily displayed, then you see Please Wait.2When you are connected, you see the called ID. Press and hold the PTT button to talk; release the PTT to listen.ORIf no acknowledgment is received, you see No Acknowledge.ORIf the target radio does not respond before the time out, you see No Answer.3When your call is completed, press to hang up. The radio returns to the home display.CallTETRAId: 0000001LNumLNumCallPlease WaitListListCallTETRAId: 0000001LNumLNumXTS4000.book.fm Page 43 Monday, October 2, 2006 5:29 PM

Navigation menu