Brother 8CAA19 Spread Spectrum Transmitter User Manual MFC 440CN UG US

Brother Industries, Ltd. Spread Spectrum Transmitter MFC 440CN UG US

User Manual 3

Section IIFax IISending a fax 38Receiving a Fax 46Telephone Services and External devices 52Dialing and storing numbers 63Message Center (MFC-665CW and MFC-845CW only) 71Advanced fax operations (Black & White only) 76Printing Reports 87Polling 89MFC-440CN_UG_US.book Page 37 Thursday, August 10, 2006 6:59 PMColor:BlackPlease see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual statements.
385Entering Fax mode 5When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green.The LCD shows:Press a or b to scroll through the Fax key options. Some functions are only available when sending black & white faxes.Fax Resolution (See page 41.)Contrast (See page 41.)Speed-Dial (See page 63.)Outgoing Call (See page 64.)Caller ID hist. (See page 65.)Broadcasting (See page 40.)Delayed Fax (See page 43.)Batch TX (See page 43.)Real Time TX (See page 42.)Polled TX (See page 90.)Polling RX (See page 89.)Overseas Mode (See page 43.)Scan Size (See page 39.)Set New Default (See page 44.)Factory Reset (See page 44.)When the option you want is highlighted, press OK.Faxing from the ADF 5aPress (Fax).bPut the document face down in the ADF.cEnter the fax number using the dial pad, Speed-Dial or Search.dPress Black Start or Color Start.The machine starts scanning the document.Note• To cancel, press Stop/Exit.• If the memory is full, the fax will be sent in real time.Sending a fax 509012345689FAXFax StartPressFax Resolution StandardContrast AutoSpeed-DialOutgoing Call MFC-440CN_UG_US.book Page 38 Thursday, August 10, 2006 6:59 PMColor:Black
Sending a fax395Faxing from the scanner glass 5You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.You cannot send multiple pages for color faxes.NoteSince you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.aPress (Fax).bLoad your document face down on the scanner glass.cEnter the fax number using the dial pad, Speed-Dial or Search.dPress Black Start or Color Start.If you press Black Start, the machine starts scanning the first page. Go to step e.If you press Color Start, the machine starts sending the document.eDo one of the following:To send a single page, press 2 to choose No (or press Black Startagain).The machine starts sending the document.To send more than one page, press 1 to choose Yes and go to step f.fPut the next page on the scanner glass.Press OK.The machine starts scanning the page. (Repeat steps e and f for each additional page.)NoteIf the memory is full and you are faxing a single page, it will be sent in real time.Faxing A4 size documents from the scanner glass 5When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing.aPress (Fax).bPress a or b to choose Scan Size.Press OK.cPress a or b to choose A4.Press OK.NoteYou can save the setting you use most often by setting it as default. (See page 44.)Color fax transmission 5Your machine can send a color fax to machines that support this feature.Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off).Canceling a fax in progress 5If you want to cancel a fax while the machine is scanning, dialing or sending, press Stop/Exit.MFC-440CN_UG_US.book Page 39 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 540Broadcasting(Black & White only) 5Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed.aPress (Fax).bLoad your document.cPress a or b to choose Broadcasting.Press OK.dPress a or b to choose Add Number.Press OK.eEnter a number using Speed-Dial, a Group, or the dial pad.Press OK.fAfter you have entered all the fax numbers by repeating steps d and e,press a or b to choose Complete.Press OK.gPress Black Start.Note• If you did not use up any of the numbers for Groups or access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 210 (MFC-440CN and MFC-665CW) or 250 (MFC-845CW) different numbers.• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.• Enter the long dialing sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See DialingAccess codes and credit card numbers on page 69.)• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory.Canceling a Broadcast in progress 5aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Remaining Jobs.Press OK.The LCD will show the fax number being dialed and the Broadcast job number.dPress OK.The LCD will ask you the following message:Cancel Job?YesiPress 1NoiPress 2ePress 1 to clear the number being dialed.The LCD will then show the Broadcast job number.fPress OK.The LCD will ask you the following message:Cancel Job?YesiPress 1NoiPress 2gPress 1 to cancel the Broadcast.hPress Stop/Exit.MFC-440CN_UG_US.book Page 40 Thursday, August 10, 2006 6:59 PMColor:Black
Sending a fax415Additional sending operations 5Sending faxes using multiple settings 5When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission.aPress (Fax).The LCD shows:bPress a or b to choose any settings you want to change.Press OK.cAfter each setting is accepted, you can continue to change more settings.Note• Most settings are temporary and the machine returns to its default settings after you send a fax. • You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 44.) Contrast 5If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document.Use Dark when sending a dark document.aPress (Fax).bPress a or b to choose Contrast.Press OK.cPress a or b to choose Auto,Lightor Dark.Press OK.NoteEven if you choose Light or Dark, the machine will send the fax using the Autosetting in any of the following conditions:• When you send a color fax.• When you choose Photo as the Fax Resolution.Changing fax resolution 5The quality of a fax can be improved by changing the fax resolution.aPress (Fax).bPress a or b to choose Fax Resolution.Press OK.cPress a or b to choose the resolution you want. Press OK.09012345689FAXFax StartPressFax Resolution StandardContrast AutoSpeed-DialOutgoing Call MFC-440CN_UG_US.book Page 41 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 542NoteYou can choose four different resolution settings for black & white faxes and two for color.If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Finesetting.Dual access(Black & White only) 5You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.The number of pages you can scan into the memory will vary depending on the data that is printed on them.NoteIf the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages.Real time transmission 5When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending.If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.To send a document at once without waiting for memory transmission, set Real Time TX to On.aPress (Fax).bPress a or b to choose Real Time TX.Press OK.cPress a or b to choose On.Press OK.Note• In real time transmission, the automatic redial feature does not work when using the scanner glass.• If you are sending a color fax, the machine will send it in real time (even if Real Time TX is set to Off).Black & White Standard Suitable for most typed documents.Fine Good for small print and transmits a little slower than Standard resolution.S.Fine Good for small print or artwork and transmits slower than Fine resolution.Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission.ColorStandard Suitable for most typed documents.Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.MFC-440CN_UG_US.book Page 42 Thursday, August 10, 2006 6:59 PMColor:Black
Sending a fax435Overseas Mode 5If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.aPress (Fax).bLoad your document.cPress a or b to choose Overseas Mode.Press OK.dPress a or b to choose On (or Off).Press OK.Delayed Faxing(Black & White only) 5During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e.aPress (Fax).bLoad your document.cPress a or b to choose Delayed Fax.Press OK.dPress a or b to choose On.Press OK.eEnter the time you want the fax to be sent (in 24-hour format).(For example, enter 19:45 for 7:45 PM.)Press OK.NoteThe number of pages you can scan into the memory depends on the amount of data that is printed on each page.Delayed Batch Transmission (Black & White only) 5Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.aPress (Fax).bPress a or b to choose Batch TX.Press OK.cPress a or b to choose On.Press OK.dPress Stop/Exit.Checking and canceling waiting jobs 5You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Remaining Jobs.Press OK.Any waiting jobs appear on the LCD.dPress a or b to scroll through the jobs and choose the job you want to cancel.Press OK.eDo one of the following:To cancel, press 1 to choose Yes.If you want to cancel another job go to step d.To exit without canceling, press 2 to choose No.MFC-440CN_UG_US.book Page 43 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 544fWhen you have finished, press Stop/Exit.Setting your changes as a new default 5You can save the fax settings for Fax Resolution,Contrast,Real Time TX and Scan Size you use most often by setting them the default setting. These settings will stay until you change them again.aPress (Fax).bPress a or b to choose your new setting.Press OK.Repeat this step for each setting you want to change.cAfter changing the last setting, press aor b to choose Set New Default.Press OK.dPress 1 to choose Yes.ePress Stop/Exit.Restoring all the settings to factory settings 5You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.aPress (Fax).bPress a or b to choose Factory Reset.Press OK.cPress 1 to choose Yes.dPress Stop/Exit.Sending a fax manually 5Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.aPress (Fax).bLoad your document.cTo listen for a dial tone do one of the following:(MFC-440CN) Press Hook or pick up the handset of an external phone.(MFC-665CW) Press Speaker Phone or pick up the handset.(MFC-845CW) Press Speaker Phone on the machine.dDial using the machine’s dial pad.eWhen you hear the fax tone, press Black Start or Color Start.If you are using the scanner glass press 1 to send a fax.fIf you picked up the machine’s handset, or an external handset replace it.Sending a fax at the end of a conversation 5At the end of a conversation you can send a fax to the other party before you both hang up.aAsk the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.bLoad your document.cPress Black Start or Color Start.If you are using the scanner glass, press 1 to send a fax.dReplace the handset.MFC-440CN_UG_US.book Page 44 Thursday, August 10, 2006 6:59 PMColor:Black
Sending a fax455Out of Memory message 5If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.NoteIf you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 42.)MFC-440CN_UG_US.book Page 45 Thursday, August 10, 2006 6:59 PMColor:Black
466Receive modes 6You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see page 48.Choosing the Receive Mode 6MFC-440CN 6Receiving a Fax 6Do you use a Distinctive Ring subscriber service?YesYesSee Distinctive Ring.Fax OnlyNoYesNoNoNoYesManualYesExternal TADNoFax/TelAre you connecting an external telephone or external TAD (telephone answering device) to the machine?Do you want the machine to answer fax and telephone calls automatically?Are you using the voice message function of your external TAD (telephone answering device)?Do you want to use themachine for fax only?MFC-440CN_UG_US.book Page 46 Thursday, August 10, 2006 6:59 PMColor:Black
Receiving a Fax476MFC-665CW and MFC-845CW 6To set a receive mode follow the instructions below.aPress Menu.bPress a or b to choose Initial Setup.Press OK.cPress a or b to choose Receive Mode.Press OK.dPress a or b to choose Fax Only,Fax/Tel,External TAD(MFC-440CN only) or Manual.Press OK.ePress Stop/Exit.The LCD will display the current receive mode.Do you use a Distinctive Ring subscriber service?YesYesSee Distinctive Ring.Fax OnlyNoYesNoNoNoYesManualYesNoFax/TelAre you connecting an external telephone or external TAD (telephone answering device) to the machine?Do you want the machine to answer fax and telephone calls automatically?Are you using the voice message function of your external TAD (telephone answering device)?Do you want to use themachine for fax only?Are you using the built-in Message Center? See Message Center.NoYesManual**We recommend you set Easy Receive to On.MFC-440CN_UG_US.book Page 47 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 648Using receive modes 6Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 49.Fax only 6Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.Fax/Tel 6Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:Faxes will be automatically received.Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.Also see F/T Ring Time (Fax/Tel mode only)on page 49 and Ring Delay on page 49.Manual 6Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature or you are using an external TAD with the MFC-665CW or the MFC-845CW.To receive a fax in manual mode press Black Start or Color Start when you hear fax tones (short repeating beeps). You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.Also see Easy Receive on page 50.Message Center (MC)(MFC-665CW and MFC-845CW only) 6Message Center (MC) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:Faxes will be automatically received.Voice callers can record a message.To set up the Message Center mode see page 71.External TAD (MFC-440CN only) 6External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways:Faxes will be automatically received.Voice callers can record a message on the external TAD.For more information see Connecting an external TAD (telephone answering device)on page 57.If Message Center Mode is On, it will override your receive mode setting. The screen shows MC.If Message Center Mode is Off, the receive mode returns to your original setting. (See MessageCenter mode on page 71.)MFC-440CN_UG_US.book Page 48 Thursday, August 10, 2006 6:59 PMColor:Black
Receiving a Fax496Receive mode settings 6Ring Delay 6The Ring Delay sets the number of times the machine rings before it answers in Fax Onlyor Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4.(See Using external and extension telephones on page 61 and Easy Receiveon page 50.)If toll saver is on, then the ring delay setting has no effect. See Setting toll saveron page 74. (MFC-665CW and MFC-845CW only)aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Receive.Press OK.dPress a or b to choose Ring Delay.Press OK.e(MFC-665CW and MFC-845CW)Press a or b to choose Ring Delayagain.Press OK.fPress a or b to choose how many times the line rings before the machine answers (0-4).Press OK.If you choose 0, the line will not ring at all.gPress Stop/Exit.F/T Ring Time (Fax/Tel mode only) 6If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Receive.Press OK.dPress a or b to choose F/T Ring Time.Press OK.ePress a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).Press OK.fPress Stop/Exit.NoteEven if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.MFC-440CN_UG_US.book Page 49 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 650Easy Receive 6If Easy Receive is On:6The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset or press Speaker Phone. Your machine will do the rest. If Easy Receive is Semi: (MFC-665CW and MFC-845CW only) 6The machine will only receive a fax call automatically if you answered it using the machine’s handset or cordless handset or Speaker Phone. If you answered at an extension phone press l 5 1. (See Usingexternal and extension telephoneson page 61.)If Easy Receive is Off:6If you are at the machine and answer a call first by lifting a handset, then press Black Start or Color Start, and then press 2to receive.If you answered at an extension phone press l 5 1. (See Using external and extension telephones on page 61.) Note• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l51.• If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to Off.• (MFC-845CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Easy Receive. If Easy Receive is turned off and you answer a fax call you will have to go to the machine and press Black Start or Color Start.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Receive.Press OK.dPress a or b to choose Easy Receive.Press OK.ePress a or b to choose On,Semi (or Off).Press OK.fPress Stop/Exit.MFC-440CN_UG_US.book Page 50 Thursday, August 10, 2006 6:59 PMColor:Black
Receiving a Fax516Additional receiving operations 6Printing a reduced incoming fax 6If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 27).aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Receive.Press OK.dPress a or b to choose Auto Reduction.Press OK.ePress a or b to choose On (or Off).Press OK.fPress Stop/Exit.Receiving a fax at the end of a conversation 6At the end of a conversation you can ask the other party to fax you information before you both hang up.aAsk the other party to place the document in their machine and to press the Start or Send key.bWhen you hear the other machine's CNG tones (slowly repeating beeps), press Black Start or Color Start.cPress 2 to receive a fax.dReplace the handset.Printing a fax from the memory 6If you have chosen paging or fax storage, you can still print a fax from the memory when you are at your machine. (See Turning off Advanced Fax Operations on page 81.)aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Print Fax.Press OK.ePress Black Start.MFC-440CN_UG_US.book Page 51 Thursday, August 10, 2006 6:59 PMColor:Black
527Voice operations 7Voice calls can be made either with the handset, the cordless handset (MFC-845CW only), the speaker phone, an extension or external telephone, by dialing manually, or by using Quick-Dial numbers.NoteIf you have the MFC-845CW, please see the Digital Cordless Handset User’s Guide.Making a telephone call (MFC-665CW and MFC-845CW only) 7aDo one of the following: (MFC-665CW) Pick up the handset or press Speaker Phone. (MFC-845CW) Pick up the cordless handset and press (Talk) or press Speaker Phone on the machine.bWhen you hear the dial tone, enter a number using the dial pad, Speed-Dial or Search.c(Speaker phone) speak clearly toward the microphone .dTo hang up, do one of the following: (MFC-665CW) Replace the handset or press Speaker Phone. (MFC-845CW) Press (Off)on the cordless handset or press Speaker Phone on the machine.Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only) 7When the machine rings, instead of lifting the handset, press Speaker Phone on the machine. Speak clearly toward the microphone . To end the call, press Speaker Phone.NoteIf you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again.Hold (MFC-665CW and MFC-845CW only) 7For MFC-665CW 7aPress Hold to put a call on Hold.You can replace the handset without disconnecting the call.bPick up the machine's handset or press Speaker Phone to release the call from Hold.NoteYou can pick up an extension phone and continue speaking without releasing the call from Hold on the machine.Telephone Services and External devices 7MFC-440CN_UG_US.book Page 52 Thursday, August 10, 2006 6:59 PMColor:Black
Telephone Services and External devices537For MFC-845CW 7aIf you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold.bTo release the call from Hold, press Hold/Intercom on the machine.NoteYou can pick up an extension phone and continue speaking without releasing the call from Hold on the machine.Tone or Pulse (Canada only) 7If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:aDo one of the following:(MFC-440CN) Pick up the handset of an external phone or press Hook.(MFC-665CW) Pick up the handset and press Speaker Phone.(MFC-845CW) Pick up the cordless handset and press (Talk) or press Speaker Phone on the machine.bPress # on the machine’s control panel. Any digits dialed after this will send tone signals.When you hang up, the machine will return to the Pulse dialing service.Fax/Tel mode when the power key is on 7When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.If you are at an extension phone, you'll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51.(MFC-440CN) Lift the external telephone’s handset, and then press Hook to answer.(MFC-665CW) If you are at the machine, you can lift the handset or press Speaker Phoneto answer.(MFC-845CW) Press Speaker Phone on the machine or use the cordless handset.Fax/Tel mode when the power key is off 7You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See On/Off setting on page 24.) Fax/Tel mode will work in the following ways.(For MFC-440CN)Fax/Tel mode does not work when the power key is off. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Easy Receive activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l51.(MFC-665CW and MFC-845CW only)When the machine is in Fax/Tel mode and F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset and pressing (Talk).If you answer before the machine F/T rings, you can also pick up the call at an external or extension phone.MFC-440CN_UG_US.book Page 53 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 754Telephone services 7Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer.Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice Mail on your phone line, please read the following carefully.Distinctive Ring 7Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.What does your telephone company's ‘Distinctive Ring’ do? 7Your telephone company's Distinctive Ring service allows you to have more than one number on the same phone line. If you need more than one phone number, it is cheaper than paying for an extra line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.NotePlease call your telephone company for availability and rates.What does Brother's ‘Distinctive Ring’ do? 7The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company's Distinctive Ring service. The new phone number on your line can just receive faxes.NoteYou must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.Do you have Voice Mail? 7If you have Voice Mail on the phone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls.However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one has a separate phone number, neither will interfere with the other's operations.If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.NoteYou can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.MFC-440CN_UG_US.book Page 54 Thursday, August 10, 2006 6:59 PMColor:Black
Telephone Services and External devices557Before you choose the ring pattern to register 7You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.NoteIf the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown.The machine will only answer calls to its registered number.The first two rings are silent on the machine. This is because the fax must ‘listen’ to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)If you program the machine properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.Registering the Distinctive Ring pattern 7After you have set the Distinctive Ring feature to on, the receive mode is set to Manualautomatically. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Miscellaneous.Press OK.dPress a or b to choose Distinctive.Press OK.ePress a or b to choose Set.Press OK.fPress a or b to choose the stored ring pattern you want to use.Press OK.(You hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.)gPress Stop/Exit.Distinctive Ring is now set to on.Turning off Distinctive Ring 7aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Miscellaneous.Press OK.dPress a or b to choose Distinctive.Press OK.ePress a or b to choose Off.Press OK.RingPatternRings1 long-long2 short-long-short3 short-short-long4 very long (normal pattern)MFC-440CN_UG_US.book Page 55 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 756fPress Stop/Exit.NoteIf you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 46.)Caller ID 7The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.You can use a number in the Caller ID History to make a phone call (MFC-665CW and MFC-845CW only), send a fax, add it to Speed-Dial, or delete it from the history. (See Caller ID history on page 65.)After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.You can see the first 15 characters of the number (or name).The Out of Area message means the call originated outside your Caller ID service area.The Private Call message means the caller has intentionally blocked transmission of information.You can print a list of the Caller ID information received by your machine. (See PrintingCaller ID List on page 57.)NoteCaller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.Viewing Caller ID List 7Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Miscellaneous.Press OK.dPress a or b to choose Caller ID.Press OK.ePress a or b to choose Display#.Press OK.The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.fPress a or b to scroll through the Caller ID memory to view the Caller ID information.The LCD shows the caller's number or name and the date and time of the call.gTo finish viewing, press Stop/Exit.NoteYou can also view the Caller ID list by pressing (Fax). (See Caller ID history on page 65.)MFC-440CN_UG_US.book Page 56 Thursday, August 10, 2006 6:59 PMColor:Black
Telephone Services and External devices577Printing Caller ID List 7aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Miscellaneous.Press OK.dPress a or b to choose Caller ID.Press OK.ePress a or b to choose Print Report.Press OK.If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.fPress Black Start or Color Start.gAfter printing has finished, press Stop/Exit.Connecting an external TAD (telephone answering device) 7You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.Note• If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD.• If You Subscribe to your Telephone company's Distinctive Ring Service:You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring Service. You cannot use the Toll Saver setting.MFC-440CN_UG_US.book Page 57 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 758• If You Do Not Subscribe to Distinctive Ring Service:You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See the illustration below.)1TADWhen the TAD answers a call, the LCD shows Telephone (MFC-440CN) or Ext. Tel in Use (MFC-665CW and MFC-845CW).Connections 7The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).aPlug the telephone line cord from the telephone wall jack into the jack labeled LINE.bPlug the telephone line cord from the external TAD into the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.)cSet your external TAD to four rings or less. (The machine's Ring Delay setting does not apply.)dRecord the outgoing message on your external TAD.eSet the TAD to answer calls.fDo one of the following:(For MFC-440CN) Set the Receive Mode to ExternalTAD.(For MFC-665CW and MFC-845CW)Set the Receive Mode to Manualwith Easy Receive turned on.(See Choosing the Receive Mode on page 46.)11MFC-440CN_UG_US.book Page 58 Thursday, August 10, 2006 6:59 PMColor:Black
Telephone Services and External devices597Recording outgoing message (OGM) on an external TAD 7Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.aRecord 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)bLimit your speaking to 20 seconds.cEnd your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: ‘After the beep, leave a message or send a fax by pressing l51 and Start.’NoteWe recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.Special line considerations 7Roll over phone lines 7A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available phone line in a preset order.Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Yourmachine will work best on a dedicated line.Two-line phone system 7A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine. (See page 50.)MFC-440CN_UG_US.book Page 59 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 760Converting telephone wall outlets 7There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.Triplex Adapter 7Installing machine, external two-line TAD and two-line telephone 7When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.aPut the two-line TAD and the two-line telephone next to your machine.bPlug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.cPlug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD. dPlug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine.1 Triplex Adapter2 Two Line Phone3 External Two Line TAD4 MachineYou can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine's wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or you can plug the two-line telephone into the TEL jack of the two-line TAD.RJ14RJ11RJ141234MFC-440CN_UG_US.book Page 60 Thursday, August 10, 2006 6:59 PMColor:Black
Telephone Services and External devices617Multi-line connections (PBX) 7We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.External and extension phones 7Connecting an external or extension telephone 7You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below.Connect the telephone line cord to the jack labeled EXT.1 Extension telephone2 External telephoneWhen you are using an external or extension phone, the LCD shows Telephone(MFC-440CN) or Ext. Tel in Use(MFC-665CW and MFC-845CW).Using external and extension telephones 7If you answer a fax call on an extension or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l51, the machine starts to receive the fax.12MFC-440CN_UG_US.book Page 61 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 762If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 49.)If you answer a call and no one is on the line: 7You should assume that you're receiving a manual fax.Press l51 and wait for the chirp or until the LCD shows Receiving, and then hang up.NoteYou can also use the Easy Receive feature to make your machine automatically take the call. (See EasyReceive on page 50.)Using a Non-Brother cordless external telephone (MFC-440CN and MFC-665CW only) 7If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook or Speaker Phone to send the call to the cordless handset.Using remote codes 7Fax receive code 7If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialing the fax receive code l51. Wait for the chirping sounds then replace the handset. See Easy Receive on page 50. Your caller will have to press Startto send the fax.Telephone answer code 7If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing #51(make sure you press this between the rings).Changing the remote codes 7The preset Fax Receive Code is l51. The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Receive.Press OK.dPress a or b to choose Remote Codes.Press OK.ePress a or b to choose On (or Off).Press OK.fEnter the new Fax Receive Code.Press OK.gEnter the new Telephone Answer Code.Press OK.hPress Stop/Exit.Note• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as ### and 999).• Remote Codes might not work with some telephone systems.MFC-440CN_UG_US.book Page 62 Thursday, August 10, 2006 6:59 PMColor:Black
6388How to Dial 8Manual dialing 8Press all of the digits of the fax or telephone number.Speed-Dialing 8aPress Search/Speed Dial.MFC-440CN 8MFC-665CW and MFC-845CW 8You can also choose Speed-Dial by pressing (Fax).bPress the two-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 65.)cIf you have two numbers in the location, press a or b to choose the number you want to call.Press OK.NoteIf the LCD shows Not Registeredwhen you enter a Speed-Dial number, a number has not been stored at this location.Search 8You can search for names you have stored in the Speed-Dial memory. aPress Search/Speed Dial.You can also choose Speed-Dial by pressing (Fax).bPress a or b to choose Alphabetical Order or Numerical Order.Press OK.Note• Press l to make the LCD font size larger.• Press # to make the LCD font size smaller.cIf you chose Alphabetical Order in step b, use the dial pad to enter the first letter of the name, and then press a or b to choose the name and number you want to call.Press OK.Dialing and storing numbers 8MFC-440CN_UG_US.book Page 63 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 864Fax Redial 8If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pauseand choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes.aPress Redial/Pause.bPress a or b to choose the number you want to redial.Press OK.cPress a or b to choose Send a Fax.Press OK.dPress Black Start or Color Start.NoteIn Real Time Transmission the automatic redial feature does not work when using the scanner glass.Outgoing Call 8The last 30 numbers you telephoned (MFC-665CW and MFC-845CW only) or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone (MFC-665CW and MFC-845CW only), fax to, add to Speed-Dial, or delete from the history.aPress Redial/Pause.You can also choose Outgoing Callby pressing (Fax).bPress a or b to choose the number you want to call.Press OK.cDo one of the following:(MFC-665CW and MFC-845CW only)To make a phone call, press a or bto choose Make a Phone Call.Press OK.To send a fax, press a or b to choose Send a Fax.Press OK.If you want to store the number, press a or b to choose Add to Speed-Dial.Press OK.(See Storing Speed-Dial numbers from Outgoing Calls on page 66.)Press a or b to choose Delete.Press OK.Then, confirm the Delete by pressing 1.MFC-440CN_UG_US.book Page 64 Thursday, August 10, 2006 6:59 PMColor:Black
Dialing and storing numbers658Caller ID history 8This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 56.)The last 30 numbers of phone calls (MFC-665CW and MFC-845CW only) or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone (MFC-665CW and MFC-845CW only), fax to, add to Speed-Dial, or delete from the history.aPress (Fax).bPress a or b to choose Caller ID hist..Press OK.cPress a or b to choose the number you want to call.Press OK.dDo one of the following:(MFC-665CW and MFC-845CW only)To make a phone call, press a or bto choose Make a Phone Call.Press OK.To send a fax, press a or b to choose Send a Fax.Press OK.If you want to store the number, press a or b to choose Add to Speed-Dial.Press OK.(See Storing Speed-Dial numbers from Outgoing Calls on page 66.)Press a or b to choose Delete.Press OK.Then, confirm the Delete by pressing 1.NoteYou can print the Caller ID list. (See Printing Caller ID List on page 57.) Storing numbers 8You can set up your machine to do the following types of easy dialing: Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.NoteIf you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost.Storing a pause 8Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.Storing Speed-Dial numbers 8You can store up to 80 (MFC-440CN and MFC-665CW) or 100 (MFC-845CW) 2-digit Speed-Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example: Search/Speed Dial, the two-digit number, and Black Start or Color Start).aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Set Quick-Dial.Press OK.dPress a or b to choose Speed-Dial.Press OK.ePress a or b to choose the 2-digit Speed-Dial location you want to store the number in.Press OK.MFC-440CN_UG_US.book Page 65 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 866fDo one of the following:Enter the name (up to 16 characters) using the dial pad.Press OK. (To help you enter letters, see Entering Text on page 174.)To store the number without a name, press OK.gEnter the fax or telephone number (up to 20 digits).Press OK.hDo one of the following:Enter the second fax or telephone number (up to 20 digits).Press OK.If you do not want to store a second number, press OK.iDo one of the following:To store another Speed-Dial number, go to step e.To finish the setting, press Stop/Exit.Storing Speed-Dial numbers from Outgoing Calls 8You can also store Speed-Dial numbers from the Outgoing Call history. aPress Redial/Pause.You can also choose Outgoing Callby pressing (Fax).bPress a or b to choose the name or number you want to store.Press OK.cPress a or b to choose Add to Speed-Dial.Press OK.dPress a or b to choose the 2-digit Speed-Dial location you want to store the number in.Press OK.eDo one of the following:Enter the name (up to 16 characters) using the dial pad.Press OK.(To help you enter letters, see Entering Text on page 174.)To store the number without a name, press OK.fPress OK to confirm the fax or telephone number.gDo one of the following:Enter the second fax or telephone number (up to 20 digits).Press OK.If you do not want to store a second number, press OK.hPress Stop/Exit.Storing Speed-Dial numbers from the Caller ID history 8If you have the Caller ID subscriber service from your telephone company you can also store Speed-Dial numbers from incoming calls in the Caller ID History. (See CallerID on page 56.) aPress (Fax).bPress a or b to choose Caller ID hist..Press OK.cPress a or b to choose the number you want to store.Press OK.dPress a or b to choose Add to Speed-Dial.Press OK.ePress a or b to choose the 2-digit Speed-Dial location you want to store the number in.Press OK.MFC-440CN_UG_US.book Page 66 Thursday, August 10, 2006 6:59 PMColor:Black
Dialing and storing numbers678fDo one of the following:Enter the name (up to 16 characters) using the dial pad.Press OK.(To help you enter letters, see Entering Text on page 174.)To store the number without a name, press OK.gPress OK to confirm the fax or telephone number.hDo one of the following:Enter the second fax or telephone number (up to 20 digits).Press OK.If you do not want to store a second number, press OK.iPress Stop/Exit.Changing Speed-Dial names or numbers 8You can change or delete a Speed-Dial number that has already been stored. aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Set Quick-Dial.Press OK.dPress a or b to choose Speed-Dial.Press OK.ePress a or b to choose the 2-digit Speed-Dial location you want to change.Press OK.fDo one of the following:Press a or b to choose Change.Press OK.Press a or b to choose Delete.Press OK.Then, confirm the Delete by pressing 1 and Stop/Exit.NoteHow to change the stored name or number:If you want to change a character, press dor c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.gDo one of the following:Enter the name (up to 16 characters) using the dial pad.Press OK.(See Entering Text on page 174.)If you do not want to change the name, press OK.hDo one of the following:Enter the new fax or telephone number (up to 20 digits).Press OK.If you do not want to change the number, press OK.iDo one of the following:Enter the second new fax or telephone number (up to 20 digits).Press OK.If you do not want to change the number, press OK.jPress Stop/Exit.MFC-440CN_UG_US.book Page 67 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 868Setting up groups for broadcasting 8Groups, which can be stored on a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Black Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location. You can have up to six Groups, or you can assign up to 158 numbers (MFC-440CN and MFC-665CW) or 198 numbers (MFC-845CW) in large Group if you have 2 numbers in each location.(See Storing Speed-Dial numbers on page 65 and Broadcasting(Black & White only) on page 40.)aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Set Quick-Dial.Press OK.dPress a or b to choose Setup Groups.Press OK.ePress a or b to choose GROUP 1,GROUP 2,GROUP 3,GROUP 4,GROUP 5 or GROUP 6 for the Group name where you will store the fax numbers.Press OK.fPress a or b to choose the 2-digit location where you want to add to the Group.Press OK.gPress a or b to choose Add Number.Press OK.hPress a or b to choose the number you want to add.Press OK.(See Search on page 63.)iAfter you have finished adding numbers by repeating steps g and h, press a or b to choose Complete.Press OK.jPress Stop/Exit.NoteYou can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 88.)Changing Group name 8aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Set Quick-Dial.Press OK.dPress a or b to choose Setup Groups.Press OK.ePress a or b to choose the Group name you want to change.Press OK.fPress a or b to choose Change Group name.Press OK.NoteHow to change the stored name or number:If you want to change a character, press dor c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.MFC-440CN_UG_US.book Page 68 Thursday, August 10, 2006 6:59 PMColor:Black
Dialing and storing numbers698gEnter the new name (up to 16 characters) using the dial pad.Press OK.(See Entering Text on page 174. For example, type NEW CLIENTS).hPress a or b to choose Complete.Press OK.iPress Stop/Exit.Deleting a Group 8aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Set Quick-Dial.Press OK.dPress a or b to choose Setup Groups.Press OK.ePress a or b to choose the Group you want to delete.Press OK.fPress a or b to choose Delete.Press OK.Then, confirm the Delete by pressing 1.gPress a or b to choose Complete.Press OK.hPress Stop/Exit.Deleting a number from a Group 8aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Set Quick-Dial.Press OK.dPress a or b to choose Setup Groups.Press OK.ePress a or b to choose the Group you want to change.Press OK.fPress a or b to choose the number you want to delete.Press OK.Then, confirm the Delete by pressing 1.gPress a or b to choose Complete.Press OK.hPress Stop/Exit.Dialing Access codes and credit card numbers 8Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination. You can even include manual dialing using the dial pad. (See StoringSpeed-Dial numbers on page 65.)For example, you have stored ‘555’ on Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.aPress Search/Speed Dial.bEnter 03.NoteIf you stored 2 numbers in one Speed-Dial location, you will be asked which number you want to send to.cPress a or b to choose Speed-Dial.Press OK.MFC-440CN_UG_US.book Page 69 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 870dEnter 02.ePress Black Start or Color Start.You will dial ‘555-7000’.To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial,03 and then press 7001 using the dial pad.NoteIf you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.MFC-440CN_UG_US.book Page 70 Thursday, August 10, 2006 6:59 PMColor:Black
7199Message Center mode 9The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 83). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).Setting up the Message Center 9Recording the Message Center outgoing message (Msg Ctr OGM) is the first step you need to follow before you can use the Message Center. To enter Message Center mode, follow the steps below:aRecord your Message Center OGM.bPress to activate the Message Center.Outgoing message (OGM) 9Recording your OGM 9You can record the following two different types of OGM:Msg Ctr OGMThis message will be played when a call is received. The caller will be able to leave a voice or fax message.F/T OGMThis message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM (Announcement) on page 72.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Msg Ctr.Press OK.dPress a or b to choose OGM.Press OK.The LCD prompts you to choose an OGM.ePress a or b to choose either Msg Ctr OGM or F/T OGM, then press OK.NoteIf callers tell you they cannot leave a message on your machine, make sure you have chosen Msg Ctr OGM (not F/T OGM).fPress a or b to choose Record OGM.Press OK.gRecord your message, using one of the options below:(MFC-665CW only)Pickup the handset, record your message, and replace the handset when finished.(MFC-845CW only)Speak clearly toward the microphone to record your message. Press Stop/Exit when finished.Message Center (MFC-665CW and MFC-845CW only) 9MFC-440CN_UG_US.book Page 71 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 972The Message Center will play your OGM back to you.hPress Stop/Exit.Listening to your OGM 9aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Msg Ctr.Press OK.dPress a or b to choose OGM.Press OK.ePress a or b to choose Msg Ctr OGMor F/T OGM.Press OK.fPress a or b to choose Playing OGM.Press OK.Adjust the volume by pressing Volume d or c.gPress Stop/Exit.Erasing your OGM 9aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Msg Ctr.Press OK.dPress a or b to choose OGM.Press OK.ePress a or b to choose either Msg Ctr OGM or F/T OGM.Press OK.fPress a or b to choose Erase OGM.Press OK.gDo one of the following:Press 1 to erase the OGM. Press 2 to exit without erasing.hPress Stop/Exit.Fax/Tel OGM (Announcement) 9If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller. Unlike the Msg Ctr OGM, the caller will not be able to leave a message.To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 71 and choose F/T OGM (not Msg Ctr OGM).If you need to review the steps for setting up the Fax/Tel receive mode, see Receivemodes on page 46.Activating Message Center mode 9When the light glows, Message Center mode is active. Press to enter MC mode.MFC-440CN_UG_US.book Page 72 Thursday, August 10, 2006 6:59 PMColor:Black
Message Center (MFC-665CW and MFC-845CW only)739Managing your messages 9Message indicator 9The light flashes if you have any new messages waiting for you.The LCD displays the total number of voice and fax messages stored in the Message Center memory.Fax messages are only stored when Fax Storage or Fax Preview is turned on. See Advanced fax operations (Black & White only) on page 76.Playing voice messages 9All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.Follow the steps below to listen to your voice messages:aPress Play/Record or Play.The following commands are available when playing messages:bPress Stop/Exit.Erasing incoming messages 9To erase voice messages individually9aPress Play/Record or Play.The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.bTo erase a specific message, press Erase immediately after the two short beeps, or while the message is playing.cDo one of the following:Press 1 to erase the message.Press 2 to cancel.dPress Stop/Exit.l (RWD) Repeats a message.# (FWD) Skips to the next message. or Adjusts the volume.MFC-440CN_UG_US.book Page 73 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 974To erase all of your messages 9aPress Erase.The LCD displays the following:Erase All Voice?YesiPress 1NoiPress 2bDo one of the following:Press 1 to erase all of your voice messages.Press 2 to cancel.cPress Stop/Exit.Additional Message Center operations 9Setting maximum time for incoming messages 9Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below:aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Msg Ctr.Press OK.dPress a or b to choose ICM Max. Time.Press OK.ePress a or b to choose the maximum time setting for incoming messages (30,60,120 or 180 seconds).Press OK.fPress Stop/Exit.Setting toll saver 9When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages. This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge.The toll saver feature is only available when Message Center mode is on. When toll saver is On, it overrides your ring delay setting.If you are using Distinctive Ring, do not use the Toll Saver feature.MFC-440CN_UG_US.book Page 74 Thursday, August 10, 2006 6:59 PMColor:Black
Message Center (MFC-665CW and MFC-845CW only)759aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Receive.Press OK.dPress a or b to choose Ring Delay.Press OK.ePress a or b to choose Toll Saver.Press OK.fPress a or b to choose On (or Off).Press OK.gPress Stop/Exit.ICM Recording Monitor 9This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Setup Msg Ctr.Press OK.dPress a or b to choose ICMRec.Monitr.Press OK.eUse a or b to choose Off or On.Press OK.fPress Stop/Exit.Recording a conversation (MFC-665CW only) 9If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes). The other party will hear an intermittent beeping while recording. To stop recording, press Stop/Exit.MFC-440CN_UG_US.book Page 75 Thursday, August 10, 2006 6:59 PMColor:Black
7610You can only use one advanced fax operation at a time:Fax ForwardingPagingFax StorageFax Preview (MFC-665CW and MFC-845CW only)PC Fax ReceiveOffYou can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question will appear. (See Changing Advanced Fax Operations on page 82.)Fax Forwarding 10When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose Fax Forward.Press OK.fEnter the forwarding number (up to 20 digits).Press OK.gPress a or b to choose Backup Print:On or Backup Print:Off.Press OK.Note• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.• (MFC-665CW and MFC-845CW only)The machine can store faxes approximately 24 hours if there is a power failure.• When Fax Forwarding is turned on your machine will only receive black & white faxes into memory. Color faxes will not be received, unless the sending machine converts them to black & white before sending.hPress Stop/Exit.Advanced fax operations(Black & White only) 10MFC-440CN_UG_US.book Page 76 Thursday, August 10, 2006 6:59 PMColor:Black
Advanced fax operations (Black & White only)7710Paging 10When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory.If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose Paging.Press OK.fEnter your pager phone number followed by # # (up to 20 digits).Press OK.Do not include the area code if it is the same as that of your machine. For example, press:180055 5 1 2 3 4 # #.gDo one of the following:If your pager needs a PIN, enter the PIN, press #, press Redial/Pause,and then enter your fax number followed by ##.Press OK.For example, press:1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #If you do not need a PIN, press:Redial/Pause, and then enter your fax number followed by ##. Press OK.For example, press:Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #hPress Stop/Exit.Note• You cannot change a paging number or PIN remotely. • If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white.• (MFC-665CW and MFC-845CW only)If you want to be paged for voice messages, make sure you pressed MC on/off key to turn the Message Center on.MFC-440CN_UG_US.book Page 77 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 1078Fax Storage 10If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.If you have set Fax Storage, a backup copy will automatically be printed at the machine.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose Fax Storage.Press OK.fPress Stop/Exit.NoteIf Fax Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white.Fax Preview (MFC-665CW and MFC-845CW only) 10If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations.Setting Fax Preview 10aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose Fax Preview.Press OK.fPress Stop/Exit.NoteWhen Fax Preview is turned on your machine can only print the color faxes it receives. It cannot store them in memory.MFC-440CN_UG_US.book Page 78 Thursday, August 10, 2006 6:59 PMColor:Black
Advanced fax operations (Black & White only)7910How to preview a fax 10When you receive a fax, you will see the pop-up message on the LCD. (For example: New Fax(es):02)aPress Fax Preview.You can see the new fax list.NoteYou can also see your old fax list by pressing l. Press # to go back to your new fax list.bPress a or b to choose the fax you want to see.Press OK.NoteIf your fax is large there may be a delay before it is displayed on the LCD.cPress Stop/Exit.When a fax is open the control panel keys will perform the operations shown below.How to delete all faxes in the list 10aPress Fax Preview.bPress a or b to choose Delete All.Press OK.Then, confirm the Delete by pressing 1.How to print all faxes in the list 10aPress Fax Preview.bPress a or b to choose Print All.Press OK.Key DescriptionEnlarge the fax.Reduce the fax.a or bScroll vertically.d or cScroll horizontally.Rotate the fax clockwise.Delete the fax.Then, confirm the Delete by pressing 1.Go back to the previous page.Go to the next page.Go to the next step.(Print, Back and Exit are available.)Go back to the fax list.Black StartPrint the fax.MFC-440CN_UG_US.book Page 79 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 1080PC Fax Receive 10If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAXreceiving in the Software User’s Guide on the CD-ROM.)If you choose Backup Print:On the machine will also print the fax.aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose PC Fax Receive.Press OK.fPress a or b to choose <USB> or the PC you want to receive.Press OK.gPress a or b to choose Backup Print:On or Backup Print:Off.Press OK.hPress Stop/Exit.Note• PC Fax Receive is not supported in the Mac OS®.• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)• (MFC-665CW and MFC-845CW only)In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours. However, if you choose Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Errormessages on page 136.)• When PC Fax Receive is turned on only black & white faxes can be received into the memory and sent to the PC. Color faxes will be received in real time and printed in color.MFC-440CN_UG_US.book Page 80 Thursday, August 10, 2006 6:59 PMColor:Black
Advanced fax operations (Black & White only)8110Changing the destination PC 10aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose PC Fax Receive.Press OK.fPress a or b to choose Change.Press OK.gPress a or b to choose <USB> or the PC you want to receive.Press OK.hPress a or b to choose Backup Print:On or Backup Print:Off.Press OK.iPress Stop/Exit.Turning off Advanced Fax Operations 10aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Fwd/Page/Store.Press OK.ePress a or b to choose Off.Press OK.fPress Stop/Exit.NoteThe LCD will give you more options if there are received faxes still in your machine’s memory. (See ChangingAdvanced Fax Operations on page 82.)MFC-440CN_UG_US.book Page 81 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 1082Changing Advanced Fax Operations 10If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions:Erase All Fax?YesiPress 1NoiPress 2Print All Fax?YesiPress 1NoiPress 2• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward,Paging,Fax Storage or Fax Preview (MFC-665CW and MFC-845CW only)], press a or b to choose the PC.The LCD will ask you the following message:Send Fax to PC?YesiPress 1NoiPress 2• If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see PC Fax Receive on page 80.)• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.Remote Retrieval 10You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.Setting a Remote Access Code 10The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).aPress Menu.bPress a or b to choose Fax.Press OK.cPress a or b to choose Advanced Fax Operation.Press OK.dPress a or b to choose Remote Access.Press OK.eEnter a three-digit code using numbers 0-9,l, or #.Press OK. (The preset ‘l’ cannot be changed.)NoteDo not use the same code as your fax receive code (l 5 1) or telephone answer code (# 5 1). (See Using external and extension telephones on page 61.)fPress Stop/Exit.MFC-440CN_UG_US.book Page 82 Thursday, August 10, 2006 6:59 PMColor:Black
Advanced fax operations (Black & White only)8310NoteYou can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK.Using your Remote Access Code 10aDial your fax number from a touch tone telephone or another fax machine.bWhen your machine answers, enter your remote access code (3 digits followed by l) at once.cThe machine signals if it has received messages:1 long beep — Fax messages2 long beeps — Voice messages(MFC-665CW and MFC-845CWonly)3 long beeps — Fax & Voice messages(MFC-665CW and MFC-845CWonly)No beeps — No messagesdWhen the machine gives two short beeps, enter a command.The machine will hang up if you wait longer than 30 seconds to enter a command.The machine will beep three times if you enter an invalid command.ePress 90 to reset the machine when you have finished.fHang up.NoteIf your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.MFC-440CN_UG_US.book Page 83 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 1084Remote Fax commands 10Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.Remote commands Operation details91 Playing Voice messages(MFC-665CW and MFC-845CW only)After one long beep, the machine plays the ICM.1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1before a message, you will hear the previous message.2 Skip Forward While playing the ICM, you can skip to the next message.9 STOP Playing Stop Playing the ICM. 93 Erase all ICM(MFC-665CW and MFC-845CW only)If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there are no voice message to erase.*This code erases all recorded messages, not one at a time.94 Play and Record OGM in Memory(MFC-665CW and MFC-845CW only)1 Play 1 Msg Ctr OGM The machine plays the selected OGM. You can stop playing OGMs by pressing 9.2 F/T OGM2 Record 1 Msg Ctr OGM After one long beep, you can record the selected OGM. You will hear the message played once. You can stop recording the message by pressing 9.2 F/T OGM95 Change the Fax Forwarding, Paging or Fax Storage settings1 OFF You can choose Off after you have retrieved or erased all your messages.2 Fax Forwarding One long beep means the change is accepted. If you hear three short beeps, you cannot change because something has not been set up (for example, a Fax Forwarding or Paging number has not been registered). You can register your Fax Forwarding number by entering 4. (See Changingyour Fax Forwarding number on page 86.) Once you have registered the number, Fax Forwarding will work.3 Paging4 Fax Forwarding number6 Fax Storage 96 Retrieve a fax2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages. (See Retrieving fax messages on page 86.)3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory.97 Check the receiving status(MFC-440CN only)1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.MFC-440CN_UG_US.book Page 84 Thursday, August 10, 2006 6:59 PMColor:Black
Advanced fax operations (Black & White only)851097 Check the receiving status(MFC-665CW and MFC-845CW only)1 Fax You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.2 Voice98 Change the Receive Mode(MFC-440CN only)1 External TAD If you hear one long beep, your change has been accepted.2 Fax/Tel3 Fax Only98 Change the Receive Mode(MFC-665CW and MFC-845CW only)1 Msg Ctr If you hear one long beep, your change has been accepted.2 Fax/Tel3 Fax Only90 Exit Pressing 90 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.Remote commands Operation detailsMFC-440CN_UG_US.book Page 85 Thursday, August 10, 2006 6:59 PMColor:Black
Chapter 1086Retrieving fax messages 10You can call your machine from any touch tone phone and have your fax messages sent to a machine.aDial your fax number.bWhen your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.cWhen you hear two short beeps, press 962.dWait for the long beep, enter the number (up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter ##.NoteYou cannot use l and # as dial numbers. However, press # if you want to create a pause.ePress 90 to reset the machine when you’ve finished.fHang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.Changing your Fax Forwarding number 10You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.aDial your fax number.bWhen your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.cWhen you hear two short beeps, press 954.dWait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter ##.NoteYou cannot use l and # as dial numbers. However, press # if you want to create a pause.ePress 90 to reset the machine when you have finished.fHang up after you hear your machine beep.MFC-440CN_UG_US.book Page 86 Thursday, August 10, 2006 6:59 PMColor:Black

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