ASUSTeK Computer 777 PDA Phone with Bluetooth User Manual Otto UG

ASUSTeK Computer Inc PDA Phone with Bluetooth Otto UG

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Manual 3

YOUR PHOTOS, VIDEOS, AND MUSICCAMERA 1559CHAPTERrecord on the screen. Your smartphone has a self-portrait mirror next to the camera lens on the back of your smartphone. Use the mirror when you’re recording a video and you want to be in the video.6(Optional) Adjust either of the following:Brightness: Press Menu (right softkey) and select Brightness to change the image brightness.Resolution: Press Menu and select Quality to change the video resolution.7Press Centre to start recording.8When you’re finished recording, press Stop (left softkey) or Centre to stop recording.9(Optional) To review the video in Windows Media Player Mobile, press Thumbnails (left softkey), highlight the video, and then press Centre . Press Back to return to Thumbnail View. Customising your Camera settings1Press Home , and then press Start (left softkey).2Navigate to the Recent Photos content list and press All Photos (right softkey).3Press Menu (right softkey) and select Options.4Select General and set any of the following options:TIPIf you don’t like a video you recorded, delete it. See Deleting a picture or video for details.DID YOU KNOW?After three minutes of inactivity when previewing an image, the camera goes into standby mode. Press any key to return to the image preview. If the camera goes to standby while the recording is paused, the video recording is stopped and the video is saved.
YOUR PHOTOS, VIDEOS, AND MUSICCAMERA1569CHAPTERWhen sending pictures in email, use this picture size: Sets the size of pictures you send in an email message.When rotating a picture, rotate 90 degrees: Sets the direction in which pictures rotate.5Select Slide Show and set any of the following options:During slide shows, optimise for viewing: Sets whether pictures are optimised for portrait or landscape format during slide shows.Play screensaver when connected to my PC and idle for 2 minutes: Sets whether the pictures in your My Pictures folder are used as a screensaver when your smartphone is connected to your computer and the desktop synchronisation software is not running.
YOUR PHOTOS, VIDEOS, AND MUSICPICTURES & VIDEOS 1579CHAPTER6Select Camera and set any of the following options:Save files to: Specifies whether pictures and videos are stored on your smartphone or on an expansion card.Type filename prefix: Assigns a name to a series of pictures to be captured, such as Seattle001, Seattle002, and so on.Still image compression level: Sets the default quality and size for newly captured still pictures.7Select Video and set any of the following options:Include audio when recording video files: Turns the microphone on and off so that you can record videos with or without sound.Time limit for videos: Limits the length of videos you record. You can select the No limit option.8Press Back to return to Thumbnail View.Pictures & VideosViewing a picture
YOUR PHOTOS, VIDEOS, AND MUSICPICTURES & VIDEOS1589CHAPTERIn addition to viewing the pictures you capture with the built-in camera, you can view pictures captured on many popular digital cameras or downloaded from the Internet. Your smartphone supports the following picture formats:•JPG •PNG•BMP•GIF1Press Home , and then press Start (left softkey).2Navigate to the Recent Photos content list 3If the picture you want appears on the list, select it. If the picture does not appear, press All Photos (right softkey) and select the picture you want to view. 4Press Back to return to Thumbnail View.Viewing a videoIn addition to viewing the videos you capture with the built-in camera, you can view videos captured on many popular digital cameras or streamed from websites. Your smartphone supports and streams the following types of video files:•MPEG-4•3GPP2•3GPP•WMV, WMA, ASF•RTSP Streaming1Press Home , and then press Start (left softkey).2Navigate to the Music & Video content list 3If the video you want appears on the list, select it. If the video does not appear, press All Music (right softkey), select My Videos, select All Video, and select the video you want to view. For more info on viewing videos, see Playing media files on your smartphone.4Press Back to return to My Videos.
YOUR PHOTOS, VIDEOS, AND MUSICPICTURES & VIDEOS 1599CHAPTERViewing a slide show1Press Home , and then press Start (left softkey).2Navigate to the Recent Photos content list and press All Photos (right softkey).3Press Menu (right softkey) and select Play Slide Show. The slide show plays automatically.4Press Back to stop the slide show and return to Thumbnail View.Sending a picture or videoYou can send a picture or video to other picture-enabled mobile smartphone devices or to an email address as an attachment.You cannot send copyrighted pictures or videos that appear with a lock icon in Thumbnail View.1Highlight the picture or video you want to send. 2Press Menu (right softkey) and select Send.3Select the option you want to use to send the picture or video: an email account or MMS.4When the Messaging application opens, address and send the message (see Creating and sending an email message or Creating and sending a multimedia message).Creating new folders for storing pictures and videosYou can create folders to organise your pictures and videos. For example, you can store trip items in one folder and holiday items in another.1Press Home , and then press Start (left softkey).2Navigate to the Recent Photos content list and press All Photos (right softkey).TIPYou can also beam a picture or video using the built-in Bluetooth® wireless technology on your smartphone to another nearby Bluetooth device. Highlight the picture or video, press Menu (right softkey), and select Beam. Select the receiving device and press Beam (left softkey).
YOUR PHOTOS, VIDEOS, AND MUSICPICTURES & VIDEOS1609CHAPTER3Press Menu (right softkey) and select New Folder.Organising your pictures and videosYou can move or copy pictures and videos to other folders or between your smartphone and an expansion card.1Highlight the picture or video you want to move or copy.2Do one of the following:•To move the picture or video to another location, press Menu (right softkey) and select Edit > Cut.•To keep the picture or video in two locations, press Menu (right softkey) and select Edit >Copy.3Press Menu (right softkey), select Folders, and then select the folder where you want to paste the picture or video.After you select a folder, you can navigate to a subfolder within that folder.4Press Menu (right softkey) and select Edit > Paste.Using a picture as the Home screen background1Select the picture you want to use.2Press Menu (right softkey) and select Use as Home Screen.3If prompted, press Up or Down to adjust the area of the picture that appears on the Home screen.4Press Next (right softkey)5Press Right or Left to select the transparency level. Use a higher percentage for a more transparent picture and a lower percentage for a more opaque picture.6Press Finish (right softkey)TIPIf you have an expansion card inserted into your smartphone, select Storage Card to paste the picture or video to the card.TIPYou can create a new folder for storing your pictures and videos. Press Menu (right softkey) and select Edit > New Folders. After you create a new folder, you can move or rename it (see Exploring files and folders).
YOUR PHOTOS, VIDEOS, AND MUSICPICTURES & VIDEOS 1619CHAPTEREditing a pictureFor more extensive edits, just download your picture or video to your computer and edit it in your favourite graphics program. Then sync the picture or video back to your smartphone.1Select the picture you want to edit.2Press Menu (right softkey) and select Edit.3Do any of the following: •To rotate the picture 90 degrees, press Menu and select Rotate (left softkey). •To crop the picture, press Menu (right softkey) and select Crop. Navigate to the upper-left corner of the area you want to crop and press Centre . Navigate to the lower-right corner of the area you want to crop and press Centre to crop the image. •To adjust the brightness and contrast levels of the picture, press Menu (right softkey) and select AutoCorrect. •To undo an edit, press Menu (right softkey) and select Undo.•To cancel all unsaved edits you made to the picture, press Menu (right softkey) and select Cancel.•To save the edited picture with a new file name, press Menu (right softkey), select Save As, enter a name for the picture, and press Done (left softkey).Deleting a picture or video1Highlight the picture or video you want to delete.2Press Menu (right softkey) and select Delete.3Select Ye s (left softkey) to confirm the deletion. Renaming a picture or video1Select the picture or video you want to delete.2Press Menu (right softkey) and select Properties.3Enter a new name for the picture or video.4 Press Done (left softkey).
YOUR PHOTOS, VIDEOS, AND MUSICWINDOWS MEDIA PLAYER MOBILE1629CHAPTERWindows Media Player MobileWindows Media Player Mobile can play music, audio, and video files that are stored on your smartphone or on an expansion card (sold separately) in any of the following file formats:•WMA •WMV •MP3•3GP•AAC•AAC+•MPEG-4IMPORTANT You must have QuickTime Player version 6.5 or later installed on your computer to play videos recorded by your smartphone. You can download the videos from an expansion card or you can click the video thumbnail after synchronising the files.You can listen to these music, audio, and video files through the speaker on the back of your smartphone or through stereo headphones.Transferring media files to your smartphoneUse the Sync feature in the desktop version of Windows Media Player to transfer digital music, audio, video, and playlist files from your computer to an expansion card or your smartphone. Using the Sync feature ensures that the files are transferred correctly.BEFORE YOU BEGIN Do the following:•Be sure you have Windows Media Player 10 or later installed on your computer. On a Windows XP computer, Windows Media Player 10 must be DID YOU KNOW?You can also download animated GIF files and view them in Internet Explorer Mobile. TIPFor tips on using the desktop version of Windows Media Player, go to the Help menu in Windows Media Player on your computer.
YOUR PHOTOS, VIDEOS, AND MUSICWINDOWS MEDIA PLAYER MOBILE 1639CHAPTERinstalled on your computer before you install ActiveSync desktop software. •To sync media files with your computer, set the Media sync option on your smartphone (see Changing which applications sync).1On your computer, open Windows Media Player.2(Optional) If you’re transferring media files to an expansion card, insert a 32MB or larger expansion card into your smartphone.3Connect your smartphone to your computer with the USB sync cable.4Do one of the following:Windows XP: When the Device Setup Wizard opens on your computer, click Automatic. Check the Customise the playlists that will be synchronised box.Windows Vista: Select the Sync tab, and then select Tr e o > Set Up Sync. Check the Sync this device automatically box.5Select the playlists you want to sync. On a Windows Vista computer, select the All Photos and All Videos playlists to synchronise pictures and videos between your smartphone and your computer.6Click Finish to begin the transfer. If you are transferring files to an expansion card, be patient; transferring media files to an expansion card can take several minutes.Playing media files on your smartphone1Press Home , and then press Start (left softkey).2Navigate to the Music & Video content list and press All Music (right softkey).3Press Menu (right softkey) and select Library. TIPIf you don’t already have Windows Media Player 10 or later installed on your Windows XP computer, you can download it from www.microsoft.com. Windows Media Player 11 is installed on Windows Vista computers by default.
YOUR PHOTOS, VIDEOS, AND MUSICWINDOWS MEDIA PLAYER MOBILE1649CHAPTER4Select the library you want to use. If you can’t find a media file on your expansion card, update the library (see Working with libraries).5Select the item you want to play (such as a song, album, or artist name).6Press Play (left softkey. See the next page for playback controls.7Press Menu (right softkey) and select any of the following during playback:Library: Displays the Library screen so you can select a different song to play.Shuffle/Repeat > Shuffle: Plays the Now Playing playlist in random order. A check appears next to this command when it is on.Shuffle/Repeat > Repeat: Plays the Now Playing playlist repeatedly. A check appears next to this command when it is on.Stop: Ends playback.Use any of the following onscreen controls during playback: or Centre plays the current file. or Centre pauses the current file. or Left skips to the beginning of the current file or to the previous file. or Right skips to the next file.Volume button increases or decreases the volume level. turns the sound on or off.TIP To play a file that is not in a library, go to the Library screen, press Menu (right softkey), and select Open File.TIP To view detailed information about the song that is playing, press Menu (right softkey), and select Properties.
YOUR PHOTOS, VIDEOS, AND MUSICWINDOWS MEDIA PLAYER MOBILE 1659CHAPTER indicates the rating of the current file.Working with librariesA library represents each of the storage locations available to Windows Media Player Mobile, so you should have two libraries: My Device and My Storage Card. Each library contains links to the media files in that location. Windows Media Player Mobile usually updates the My Device library automatically, but you must manually update the My Storage Card library.1Press Home , and then press Start (left softkey).2Navigate to the Music & Video content list and press All Music (right softkey).3Press Menu (right softkey, and select Library.4Press Menu (right softkey) and select Update Library.5Wait for the files to be added, and then press Done (right softkey).Working with playlistsA playlist is a list of media files that play in a specific order. You can use playlists to group audio files together or video files together for convenient playback. For example, in the desktop Windows Media Player, you can create a playlist of upbeat DID YOU KNOW?You can play streaming files from the web. To play an MMS (Microsoft Media Streaming) file, press Menu on the Library screen and select Open URL. Select URL and enter the website address, or select History and select a site you’ve visited before. DID YOU KNOW?If you close the Windows Media Player Mobile window, your music continues to play in the background.TIPIf you don’t see a media file that you added, manually update the library.TIPTo delete an item from a library, highlight the item, press Menu (right softkey), and select Delete from Library. Press Ye s (left softkey) to confirm the deletion.DID YOU KNOW?If you move files between your smartphone and an expansion card, be sure to update your libraries, or you won’t be able to see the files in their new location.
YOUR PHOTOS, VIDEOS, AND MUSICWINDOWS MEDIA PLAYER MOBILE1669CHAPTERsongs for when you exercise and a playlist of soothing songs for a long flight. When you synchronise, your favourite playlists are automatically copied to your smartphone. Your playlists appear in your libraries (in the My Playlists category).A temporary playlist, called Now Playing, appears on the Now Playing menu. It lists the currently playing file, as well as any files that are queued up to play next. You can add to, modify, or clear the files on the Now Playing playlist.1Go to the Now Playing screen:•If you are on the Library screen, select Now Playing.•If you are on the Playback screen, select Now Playing.2Do any of the following:•To move a file up or down one slot, highlight the file, press Menu (right softkey), and then select Move Up or Move Down.•To add a file, highlight the file, press Menu (right softkey) and select Library. Highlight the file, press Menu (right softkey), and then select Queue Up.•To delete a file from the playlist, highlight the file, press Menu , and select Delete from Playlist.•To view more info about a file, highlight the file, press Menu , and select Properties.•To save the playlist, press Menu (right softkey) and select Save Playlist.•To remove all items from the Now Playing playlist, press Menu (right softkey) and then select Clear Now Playing.
YOUR PHOTOS, VIDEOS, AND MUSICWINDOWS MEDIA PLAYER MOBILE 1679CHAPTERCustomising Windows Media Player Mobile1If you are on any screen other than the Player screen, press Back to go to the Playback screen.2Press Menu (right softkey) and select Options.3Select Playback and set any of the following options. Press Done (left softkey) when you have finished.Show time as: Sets whether the time remaining or time elapsed appears in the Playback screen.Pause playback while using another program: Sets whether playback continues if you switch to another application.Resume playback after a phone call: Sets whether playback continues after you finish a phone call.4Select Video and set any of the following options. Press Done (left softkey) when you have finished.Play video in full screen: Sets whether videos automatically play in full screen format.Shrink to fit window: Sets whether videos are automatically scaled to fit the Playback screen.5Select Network and set the following options. Press Done (left softkey) when you have finished.Internet Connection Speed: Specifies the speed of your network connection, and specifies whether you want the device to detect connection speed.Protocol: Enables and disables the available protocols. You must select at least one protocol. You can also set a UDP Port.6Select Library and set whether you want to see the Library or Player screen when you open Windows Media Player
YOUR PHOTOS, VIDEOS, AND MUSICMOBILE TV1689CHAPTERMobile. Press Done (left softkey) when you have finished.7Select Skins and press Right or Left to set the player’s background. Press Done (left softkey) when you have finished.8Select Buttons to change any of the available button settings:•To assign a button, highlight the item you want to set, press Menu (right softkey), and then select Assign.Press the button you want to use for that item.•To restore an item’s factory setting, highlight the item, press Menu (right softkey), and then select Reset.•To unassign an item, highlight the item, press Menu (right softkey), and then select None.9Press OK (left softkey).10 Press Done (left softkey).Mobile TVMobile TV lets you watch entertainment, sports, news, and other television programming right on your smartphone. BEFORE YOU BEGIN•Be sure to subscribe to data services from your network operator. This is necessary for using Mobile TV.
YOUR PHOTOS, VIDEOS, AND MUSICMOBILE TV 1699CHAPTER•You must subscribe to the Mobile TV service; additional fees apply. Contact your network operator.•Make sure your phone is on and that you’re inside a coverage area (see “Turning your phone on” on page 22).1Press Home , and then press Start (left softkey).2Navigate to the live! content list and select Mobile TV.3Select the channel you want to watch.TIPRepeat steps 1-3 to switch to a different channel.
YOUR PHOTOS, VIDEOS, AND MUSICMOBILE TV1709CHAPTER
CHAPTER10Your personal information organiserSay good-bye to paper calendars and throw away those scribbled to-do lists. Your Palm® Tre o ™ 500v smartphone is all you need to organise your personal information and keep it with you wherever you go.You never lose your information, even if your battery is completely drained. All your personal information is backed up each time you synchronise, and your information is kept private when you use the security features available on your smartphone. Also, you can easily share info with others electronically.Benefits•Track current, future, and past appointments•Make to-do lists that get done •Set reminders for appointments, birthdays, important tasks, and more
In this chapterContacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183Voice Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
YOUR PERSONAL INFORMATION ORGANISERCONTACTS 17310CHAPTERContactsAdding a contact1Press Home , and then press Right to open the Favourite Contacts content list.2Press All Contacts (right softkey).3Press New (left softkey).4Select the type of contact to create:Outlook Contact: This type of contact is stored in the Contacts application on your smartphone and synchronises with the Contacts application in Microsoft Outlook on your computer.SIM Contact: This type of contact is stored on the SIM card in your smartphone and does not synchronise. If you use the SIM card with another smartphone, you can access any contacts on the SIM card.5Use the 5-way navigator to move between fields as you enter information.NOTE For a SIM contact, you can enter a name and phone number only.TIPIf you have set up a Windows Live account (see Using Windows Live), you can save the contact as a Windows Live contact. A Windows Live contact synchronises with your Hotmail contacts list but not with Microsoft Outlook on your computer.
YOUR PERSONAL INFORMATION ORGANISERCONTACTS17410CHAPTERHere are some helpful tips for entering info:•To assign a ringtone to the entry, select Custom ring tone and select a tone.•To add a caller ID picture that displays when that person calls, select Picture, and then select Camera and take a picture, or select an existing picture from Thumbnail View. •To assign the entry to one or more categories, select Categories and then check the categories under which you want this entry to appear.•To add a note to an entry, select Notes and enter the note text.6After you enter all the information, press Done (left softkey). Viewing or changing contact information1Press Home , and then press Right to open the Favourite Contacts content list.2If the contact you want is displayed on the list, select the contact to view the contact’s information; to edit the information, skip to step 5. If the contact is not displayed, press All Contacts (right softkey).3In the Contacts list (viewed by name), begin entering one of the following for the contact you want to view or edit:•First name•Last nameTIPTake some time to scroll down through all the fields in a new contact. There are fields for multiple addresses, phone numbers, email addresses, and much more.TIPBe sure to enter mobile numbers and email addresses in the correct fields so that Messaging can find this info when you address a message and Calendar can find your contacts when you want to invite them to meetings.TIPIf you need to enter multiple contacts that share information—for example, multiple people who work at the same company—you can copy one contact’s information and then change only the fields you need for another contact. In the contact list, highlight the first contact, press Menu (right softkey), and then select Copy Contact.
YOUR PERSONAL INFORMATION ORGANISERCONTACTS 17510CHAPTER•One or more letters of the first and last name separated by a space•Phone number (be sure to press Option twice to turn on Option Lock before entering a phone number)4Select the entry you want to open.5Press Menu (right softkey) and select Edit.6Make changes to the entry as necessary.7Press Done (left softkey).Deleting a contact1In the Contacts list, highlight the contact you want to delete.TIPYou can type letters from the last name first; for example, typing “S J” or “Smi Joh” also finds “John Smith.” DID YOU KNOW?The search function offers several features that make it easy to find the contact you want, even if you are not sure of the exact name: 1) Search results include name variations, such as “David” for “Dave.” 2) The search function inserts a space before the last letter typed in if it cannot find a match. So if entering “Davidm” returns to no results, the search function automatically tries to search for “David M.” 3) Search results include soundalike entries, so entering “Dwayne” returns results for “Duane” also.DID YOU KNOW?When you select a contact entry, you are presented with several options for contacting the person, depending on what information you have entered for the contact. For example, you may see options for calling a number associated with the contact, sending an email to the contact’s email address, or calling the last number you dialed to call the contact.DID YOU KNOW?You can find a contact by company name. Press Menu (right softkey) and select View By > Company. Select a company name to see the contacts who work there.TIPTo view a particular group of contacts, press Menu (right softkey), select Filter, and then select the category you want to view.
YOUR PERSONAL INFORMATION ORGANISERCONTACTS17610CHAPTER2Press Menu (right softkey) and select Delete Contact.3Press Ye s (left softkey) to confirm the deletion.Adding a contact to the Favourite Contacts listYou can add up to 10 contacts to the Favourite Contacts list so that you can quickly access them.1Press Home , and then press Right to open the Favourite Contacts content list.2Select Add a Favourite.3Select the contact you want to add and press Centre . If the contact has multiple phone numbers or email addresses, select the number or address you want to use and press Centre .Finding a contact in an online address bookIn addition to having contacts on your device, you can also access contact information from your organisation’s online address book or Global Address List (GAL).BEFORE YOU BEGIN Do the following:•Make sure you are accessing Exchange Server 2007 or Exchange Server 2003 upgraded to Service Pack 2.•Synchronise with the Exchange server in order for the Company Directory option to appear.1Press Home , and then press Right to open the Favourite Contacts content list.2Press All Contacts (right softkey).3Press Menu (right softkey), select Company Directory, enter the name of the contact, and then select Search. Sending a contactYour smartphone provides multiple options for sending a contact’s information to someone else.1Press Home , and then press Right to open the Favourite Contacts content list.2Press All Contacts (right softkey).3Highlight the contact you want to send.
YOUR PERSONAL INFORMATION ORGANISERCALENDAR 17710CHAPTER4Press Menu (right softkey) and select one of the following options:Beam a contact to a nearby Bluetooth device: Select Send Contact > Beam, select the device, and then press Beam (left softkey).Send a text message containing the contact information: Select Send Contact > Text Message. Select which contact information you want to send and press Done (left softkey). Address the text message and press Send (left softkey).Send a multimedia message containing the contact information: Select Send as vCard, address the multimedia message, and then press Send (left softkey).CalendarDisplaying your calendar1Press Home , and then press Start (left softkey).2Navigate to the Upcoming Events content list and press All Events (right softkey).3Press Menu (right softkey) and select one of the following view options:Week View: Shows your schedule for an entire week.Month View: Shows your schedule for a whole month. In Month View, the following icons appear on the date of the appointment: A morning appointment An afternoon appointment Both morning and evening appointments An all-day eventGo to Today: Shows your daily schedule in list format. Upcoming TIPYou can also quickly send a multimedia message to a contact from within the Contacts application. Highlight the contact name, press Menu (right softkey), and then select Send MMS.
YOUR PERSONAL INFORMATION ORGANISERCALENDAR17810CHAPTERappointments are bold; past appointments are dimmed.Go to Date: Shows your daily schedule in day-planner format. This view displays a horizontal time strip at the top to show at a glance when you have appointments.Creating an appointment1Press Home , and then press Start (left softkey).2Navigate to the Upcoming Events content list and press New (left softkey).3Use the 5-way navigator to move among fields and enter information. You must use the number keys to enter date and time settings, including AM or PM if you are using the 12-hour time format—other keys have no function when entering date and time settings. 4Press Done (left softkey).DID YOU KNOW?If your schedule contains a conflict—two appointments that overlap—you can see the conflict in Today View, Date View, and Week View.TIPTo switch views, press the left softkey. Don’t confuse the view name displayed above the left softkey with the current view. The name above the left softkey is the name of the next view you see when you press the key.TIPTo “pencil in” an appointment, open the appointment, select Status, and then select Te n t a t i v e .TIPYou can display your appointments on your Today screen (see Selecting your Home screen layout).
YOUR PERSONAL INFORMATION ORGANISERCALENDAR 17910CHAPTERAdding an alarm reminder to an eventYou can use the Reminder list to set an alarm for an event when you create the event. You can also add an alarm to an event later, after you have created it.1Create an event and then select it.2Press Menu (right softkey) and select Edit.3Select the Reminder list and then select the number of minutes, hours, days, or weeks before the event you would like to receive the alarm.4Press Done (left softkey).Creating an untimed eventAn untimed event, such as a birthday, anniversary, or vacation, does not occur at a particular time of day. These events appear as banners at the top of your calendar; they don’t occupy blocks of time. For example, “Submit Final Draft” in the screenshot shown below is an untimed event.1Press Home , and then press Start (left softkey).2Navigate to the Upcoming Events content list and press New (left softkey).Type of time unitsNumber of time unitsDID YOU KNOW?An untimed event can last longer than a day.
YOUR PERSONAL INFORMATION ORGANISERCALENDAR18010CHAPTER3Enter a subject (description).4Select the starting and ending dates. Do not enter anything in the Start time or End time field.5Check the All day event box.6Press Done (left softkey).Scheduling a repeating appointment1Create an appointment or untimed event, and then select it.2Press Menu (right softkey) and select Edit.3Select the Occurs list, and then select a repeat pattern.4Press Done (left softkey).Sending a meeting requestYou can email meeting invitations to contacts who use Microsoft Office Outlook® or Outlook Mobile.BEFORE YOU BEGIN Create contact entries with email addresses for the people you want to invite to a meeting. You can’t access contact entries without email addresses from your calendar.1Create an event, and then select it.2Press Menu (right softkey) and select Edit.3Select the Attendees list. Select Add Required Attendee, and then select the name of the contact you want to invite. To invite other attendees, select Add Required Attendee, and then select the name.TIPTo enter a birthday or an anniversary, create an untimed event that repeats every year.
YOUR PERSONAL INFORMATION ORGANISERCALENDAR 18110CHAPTER4(Optional) To invite an optional attendee, select Add Optional Attendee, and then select the name.5Press Done (left softkey).The next time you synchronise, the meeting request is sent to the attendees. When attendees accept your meeting request, the meeting is automatically added to their schedules. When you receive their response, your calendar is updated as well.Replying to a meeting requestYou receive and reply to meeting requests in the email application (see Working with meeting invitations). If you accept or tentatively accept an invitation, it shows up as an appointment in your Calendar.Marking an event as sensitiveIf other people have access to your Microsoft Office Outlook calendar on your computer and you don’t want them to see an appointment, you can mark that appointment as private to hide it from other Microsoft Office Outlook users.1Create an event, and then select it.2Press Menu (right softkey) and select Edit.3Select the Sensitivity list, and then select one of the following:Personal: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see “Please treat this as Personal” near the top of an open appointment.Private: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see “Please treat this as Private” near the top of an open appointment. If you sync with an Exchange server, other users who can access your folders can’t see your private events; they see private events as unavailable time slots.DID YOU KNOW?If you are using Exchange Server 2007 or Exchange Server 2003 with Service Pack 2, you can use your corporate Global Address List to find contact information for an attendee. On the contact list, select Company Directory, and then select the name of the contact you want to invite.
YOUR PERSONAL INFORMATION ORGANISERCALENDAR18210CHAPTERConfidential: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see “Please treat this as Confidential” near the top of an open appointment. 4Press Done (left softkey).Deleting an event1Highlight the event you want to delete.2Press Menu (right softkey) and select Delete Appointment.3Press Ye s (left softkey) to confirm the deletion.Customising Calendar1Press Menu (right softkey) and select To o l s > Options.2On the General tab, set any of the following options:Start in: Specifies which view is displayed when you open Calendar.First day of week: Specifies Sunday or Monday as the first day of the week for all Calendar views.Week view: Specifies whether five, six, or seven days appear in Week View.Month view/Show week numbers: Specifies whether week numbers (1–52) appear in Month View.Set reminders: Specifies whether a reminder is automatically added to new events and how long before the event the reminder appears. You can override this setting for individual events.TIPIf you don’t see an option on the screen, press Down on the 5-way to scroll to other options. For example, when editing an event, you don’t see the Sensitivity option until you scroll toward the bottom of the entry.
YOUR PERSONAL INFORMATION ORGANISERTASKS 18310CHAPTERSend meeting requests via: Specifies the email account used to send meeting requests.3Press Done (left softkey).Sending an appointment1Press Home , and then press Start (left softkey).2Navigate to the Upcoming Events content list and press All Events (right softkey).3Highlight the contact you want to send.4and select one of the following options:Beam an appointment to a nearby Bluetooth device: Select the appointment you want to send. Press Menu (right softkey) and select Beam Appointment. Select the receiving device and press Beam (left softkey).Send a multimedia message containing the appointment: Highlight the appointment you want to send. Press Menu (right softkey) and select Send as vCalendar. Address the multimedia message, and then press Send (left softkey).TasksYou can use Tasks to remind you of tasks you need to complete and to keep a record of completed tasks.Adding a task1Press Home , and then press Centre .2Select Applications , and then select Organiser & Tools . 3Press More (left softkey) and select Tasks <ICON>.4Press Menu (right softkey) and select New Task.5Enter a description of the task in the Subject field.6Set any of the following:
YOUR PERSONAL INFORMATION ORGANISERTASKS18410CHAPTERPriority: Specifies the priority level for this task. Later you can arrange your tasks based on the importance of each task.Status: Indicates whether the task is now completed.Start date: Specifies when the task begins.Due date: Specifies the due date for the task.Occurs: Indicates if the task repeats at regular intervals and how often it repeats.Reminder: Sets an alarm for this task and indicates when you want to be reminded.Categories: Assigns the task to one or more categories.Sensitivity: Marks this task as Normal, Personal, Private, or Confidential.Notes: Enables you to enter additional text for the task.7Press Done (left softkey).Checking off a task1Highlight the task you want to check off.TIPYou can also add a task by selecting the Tasks entry bar at the top of the task list screen, entering the task description, and pressing Centre on the 5-way.TIPYou can display your tasks on your Today screen (see Selecting your Home screen layout).
YOUR PERSONAL INFORMATION ORGANISERTASKS 18510CHAPTER2Press Complete (left softkey).Organising your tasks1In the Tasks list, press Menu (right softkey) and select Filter.2Select which tasks you want to view: All Tasks, Recent, No Categories, Active Tasks, Completed Tasks, or a specific category, such as Business or Personal.3Press Menu (right softkey) and select Sort By.4Select the sort method: Status, Priority, Subject, Start Date, or Due Date.Deleting a task1Highlight the task you want to delete.2Press Menu (right softkey) and select Delete Task.3Press Ye s (left softkey) to confirm the deletion.Customising Tasks1Go to the Tasks list.2Press Menu (right softkey) and select Options.3Set any of the following options:Set reminders for new items: Automatically adds a reminder to new tasks. The default reminder is set to 8:00 on the morning the task is due. You can override this setting for individual tasks.Show start and due dates: Displays task start and due dates in the Tasks list.4Press Done (left softkey).DID YOU KNOW?Overdue tasks appear in red.
YOUR PERSONAL INFORMATION ORGANISERVOICE NOTES18610CHAPTERVoice NotesVoice notes are a great way to capture thoughts, questions, and meeting notes on your smartphone.Recording a voice note1Press Home , and then press Centre .2Select Applications , and then select Organiser & Tools . 3Press More (left softkey) and select Voice Notes .4Press Record (left softkey).5Speak into the microphone on your smartphone, or hold it close to another sound source.6When you have finished recording, press Stop (left softkey).Playing a voice note1Highlight the voice note you want to play.2Press Menu (right softkey) and select Play.Renaming a voice note1Highlight the voice note you want to rename.2Press Menu (right softkey) and select Rename.3Enter a new name for the note.4Press Done (left softkey).Deleting a voice note1Highlight the voice note you want to delete.2Press Menu (right softkey) and select Delete.3Press Ye s (left softkey) to confirm the deletion.Using a voice note as your ringtone1Highlight the voice note you want to delete.2Press Menu (right softkey) and select Set As Ringtone.3Press OK (left softkey).
CHAPTER11Your Microsoft Office and other document toolsYo u r Pa lm ® Tre o ™ 500v smartphone enables you to take your office with you—including your Microsoft Office files. With Microsoft Office, you can carry, view, and manage Microsoft Word, Excel, and PowerPoint files on your smartphone. You can keep updated copies of the files on both your smartphone and your computer so that you can work on them in the most convenient location at any time.You can also use PDF Viewer to view PDF files on your smartphone.Benefits•Manage Word, Excel, and PowerPoint files on your smartphone•Improve productivity by taking important docs, spreadsheets, and presentations with you•Work with PDF files
In this chapterSynchronising your Microsoft Office files. . . . . . . . . . . . . . . . . . . . . 189Word Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191PowerPoint Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194Excel Mobile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197PDF Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSSYNCHRONISING YOUR MICROSOFT OFFICE FILES 18911CHAPTERSynchronising your Microsoft Office filesYou can create and edit Microsoft Office files on your computer on your smartphone and then synchronise the files so that changes you make show up on both your computer and your smartphone. To synchronise Microsoft Office files, you must first choose Files as one of your synchronisation options on your smartphone if you did not do so during desktop software installation; see Setting up wireless synchronisation and Changing which applications sync.The procedure for synchronising files is different for computers running Windows XP and computers running Windows Vista.NOTE The Office mobile applications on your smartphone are not compatible with the Office 2007 desktop application. Synchronising files: Windows XP1Connect your smartphone to your computer with the USB sync cable.NOTE Most ActiveSync desktop software options are available only when your smartphone is connected to your computer.2On your computer, double-click the ActiveSync® icon in the taskbar in the lower-right corner of your computer screen to open the ActiveSync desktop software window.TIPIf the ActiveSync icon does not appear in the taskbar, go to Start, navigate to Programs, and then select Microsoft ActiveSync to open the ActiveSync window.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSSYNCHRONISING YOUR MICROSOFT OFFICE FILES19011CHAPTER3Under Information Type, double-click Files to view a list of all synchronised files.4Do any of the following:•To delete a file from the file sync folder on your computer and from your smartphone, highlight the file name and click Remove.•To copy a file from your computer to your smartphone, click Add, browse to and highlight the file, and then click Open.NOTE If you receive an error while synchronising files, make sure that all of the files you’re trying to sync are closed on both your computer and on your smartphone.Synchronising files: Windows Vista1On your computer, copy or save the file to the Documents\Documents on username’s Smartphone folder.2Connect your smartphone to your computer with the USB sync cable. Synchronisation takes place automatically.Where are the changes I made to my file?Don't look for the changed file in its original location on your computer. Only the synchronised version contains the changes, and that version is in the ActiveSync file sync folder. To find this folder, do one of the following:Windows XP: On your computer desktop, double-click the file sync folder icon. This is a shortcut to the file sync folder.Windows XP: In ActiveSync desktop software, double-click Files. The location of the file sync folder appears in the File Synchronisation Settings dialog box (under On this computer, synchronise the files in this folder).TIPIf Files doesn’t appear under Information Type, open the Tools menu and select Options. Make sure the Files box is checked.DID YOU KNOW?The Documents on username’s Smartphone folder is created when you select the option to sync Files.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSWORD MOBILE 19111CHAPTERWindows Vista: Open the Documents\ Documents on username’s Smartphone folder.On your smartphone, you can find the synchronised file by doing either of the following:•Press Home , and then press Centre . Select Applications , press More (left softkey), and then select Office Mobile . Select the application that opens the file: Word Mobile , Excel Mobile , or PowerPoint Mobile .•Press Home , and then press Centre . Select My Files .Word MobileWith Word Mobile, you can view and change the text formatting of documents stored on your smartphone or on an expansion card (sold separately) inserted into your smartphone.Opening a document1Press Home , and then press Centre .2Select Applications 3Press More (left softkey), and then select Office Mobile . 4Select Word Mobile .5Navigate to and select the file you want.6To close the document, press Menu (right softkey) and select Close File.DID YOU KNOW?If you have a PDF file (.pdf), you can view the file using PDF Viewer. Press Start, select Programs, and then select PDF Viewer (see PDF Viewer).TIPIf you want to create a new document, open an existing document and save it with a new name (see Saving a copy of a document). Alternately, open the blank document template located in the My Files/Templates folder (see Exploring files and folders) and then save it with a new name.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSWORD MOBILE19211CHAPTERFormatting text in a document1Open the document whose text you want to edit.2Press Menu (right softkey) and select Edit Mode.3Highlight the text you want to format (see Highlighting text).4Press Menu (right softkey), select Format, and then select the formatting option you want: Bold, Italic, Underline, or Highlight.Finding or replacing text in a document1Open the document containing the text you want to find.2Press Menu (right softkey) and select Find.3Select Find What and enter the text you want to find.4(Optional) Check the Match case box to find text that matches the capitalisation in the text you entered step 3.5(Optional) Check the Whole words only box to find only full words that match the text you entered in step 3.6Press Find (left softkey).7Press Next (left softkey) to find the next instance of the text, or press Cancel (right softkey) to stop searching.TIPTo open a file on an expansion card, press Menu (right softkey) and select Storage Card.TIPTo zoom in or out of an open document, press View (left softkey) and select the zoom level. To fit the document to your smartphone’s screen, press View (left softkey) and select Wrap to WindowTIPTo view a document’s properties, including the size and the date created, highlight the document name, press Menu (right softkey), and then select Properties.TIPTo undo the formatting change, press Menu (right softkey) and select Undo. To redo the last formatting change, highlight the text you want, press Menu (right softkey) and select Redo.TIPTo exit Edit mode, press Menu (right softkey) and select View Mode.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSWORD MOBILE 19311CHAPTERSaving a copy of a documentNOTE If a document was previously saved on a computer, any unsupported formatting may be lost when you save the file.1Open the document you want to copy.2Press Menu (right softkey) and select File > Save As.3Select Name and enter a new name for the file.4Select the Location list, and then select whether you want to store the file to the My Files folder on your smartphone (Main memory) or on an expansion card (Storage Card).5Select Save.Changing the document list displayYou can choose whether to display documents in the documents list as icons or in list format. You can also choose how documents are sorted.The options you choose apply to files within the selected folder only. When you select a folder, all items in that folder—including any subfolders and other types of files—are displayed or sorted according to the options you select.1Press Home , and then press Centre .2Select Applications 3Press More (left softkey), and then select Office Mobile . 4Select Word Mobile .5If the last document you were viewing is displayed, press Menu (right softkey) and select Close File to view the documents list.6Press Menu (right softkey) and select the folder containing the documents you want to work with: My Device, Storage Card (if an expansion card, sold separately, is inserted into your smartphone), or My Files.TIPIf you select Main memory, the document is saved to the My Files folder on your smartphone by default. After the file is saved, you can move it to a different folder if you want (see Finding information).
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSPOWERPOINT MOBILE19411CHAPTER7To change the documents list display, press Menu (right softkey) and select View. Select Icons or List.8To change the sort criteria, press Menu (right softkey) and select Sort By. Select the sort option you want: Name, Date, Size, or Ty p e .The first time you select a sort option, items are sorted in ascending (A-Z, oldest to most recent, or smallest to largest) order. To change to descending (Z-A, most recent to older, or largest to smallest) order, press Menu (right softkey) and select the same sort option.PowerPoint MobileWith PowerPoint Mobile, you can open and view slide show presentations created on your computer. Many presentation elements such as slide transitions, animations, and URL links are supported. Playing a presentation1Press Home , and then press Centre .2Select Applications 3Press More (left softkey), and then select Office Mobile . 4Select PowerPoint Mobile .5Navigate to and select the file you want.6Press Right to advance to the next slide or Left to view the previous slide.NOTE If a presentation is set up as a timed slide show, the slides advance automatically. Presentations pause during zooming.TIPTo sort documents in a different folder, select My Device or My Files and navigate to the folder you want.TIPTo open a file on an expansion card, press Menu (right softkey) and select Storage Card.TIPTo view a document’s properties, including the size and the date created, highlight the document name, press Menu (right softkey), and then select Properties.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSPOWERPOINT MOBILE 19511CHAPTER7(Optional) If the softkey text labels are hidden, press the right or left softkey to display the labels, and then do either of the following:•Press Menu (right softkey), select Go to Slide, and then select the slide you want to view.•Press Menu (right softkey) and select Zoom In or Zoom Out.8Press End (left softkey) to stop the show.Setting presentation playback options1Open the presentation for which you want to change the settings.2Press Menu (right softkey) and select Options.3Select the Orientation list, and then select the orientation you want.4Check the Override playback options box and set any of the following options:Without animation: Turns off builds and other animations.Without transition: Turns off transition effects between slides.Without media: Turns off sound or other media files.Use timings: Enables the timings recorded with each slide in a presentation. If a presentation is set up as a timed slide show, the slides advance automatically. Presentations pause during zooming.Loop continuously: Advances to the first slide after playing the last slide in a presentation.5Press Done (left softkey).TIPTo show web addresses as underlined hyperlinks, press Menu (right softkey) and select Show Links.DID YOU KNOW?By default, the softkey labels such as Menu are hidden when you open a presentation, so you need to press the right or left softkey once to display them, and then press Menu (right softkey) to open the menu.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSPOWERPOINT MOBILE19611CHAPTERChanging the presentation list displayYou can choose whether to display presentations in the presentations list as icons or in list format. You can also choose how presentations are sorted.The options you choose apply to files within the selected folder only. When you select a folder, all items in that folder—including any subfolders and other types of files—are displayed or sorted according to the options you select.1Press Home , and then press Centre .2Select Applications 3Press More (left softkey), and then select Office Mobile . 4Select PowerPoint Mobile .5If the last presentation you were viewing is displayed, press End (left softkey) to close the presentation and view the presentations list.6Press Menu (right softkey) and select the folder containing the presentations you want to work with: My Device, Storage Card (if an expansion card, sold separately, is inserted into your smartphone), or My Files.7To change the presentations list display, press Menu (right softkey) and select View. Select Icons or List.8To change the sort criteria, press Menu (right softkey) and select Sort By. Select the sort option you want: Name, Date, Size, or Ty p e .The first time you select a sort option, items are sorted in ascending (A-Z, oldest to most recent, or smallest to largest) order. To change to descending (Z-A, most recent to older, or largest to TIPTo turn the presentation into a continuously looping slide show, check both the Use timings and the Loop continuously boxes.TIPTo customize your presentation playback, press Menu (right softkey); select Custom; and then select the slides you want to include, the order of slides, and so on. Custom slide show is not available for all presentations.TIPTo sort presentations in a different folder, select My Device or My Files and navigate to the folder you want.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE 19711CHAPTERsmallest) order, press Menu (right softkey) and select the same sort option.Saving a copy of a presentationNOTE If a presentation was previously saved on a computer, any unsupported formatting may be lost when you save the file.1Open the presentation you want to copy.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select File > Save As.4Select Name and enter a new name for the file.5Select the Location list, and then select whether you want to store the file to the My Files folder on your smartphone (Main memory) or on an expansion card (Storage Card).6Select Save.Excel MobileWith Excel Mobile you can view and edit workbooks on your smartphone. You can also edit workbooks that you create on your computer. However, keep in mind that you may lose some of the information and formatting when you save the workbook on your smartphone.Viewing a workbook1Press Home , and then press Centre .2Select Applications 3Press More (left softkey), and then select Office Mobile . 4Select Excel Mobile .5Navigate to and select the file you want.TIPIf you select Main memory, the presentation is saved to the My Files folder on your smartphone by default. After the file is saved, you can move it to a different folder if you want (see Finding information).
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE19811CHAPTER6If the softkey text labels are hidden, press the right or left softkey to display the labels.7Press View (left softkey) and select any of the following:Full Screen: Shows as much of a worksheet as can be displayed with a readable text size.Cell Text: Shows the full contents of a highlighted cell, as well as the cell row letter and column number. The Cell Text option does nothing if an empty cell is highlighted.Overview: Shows an entire worksheet. In Overview view, you can select an area of the worksheet to view in Full Screen view. Use the 5-way to move the red selection border, and press Centre to select the area you want to view. Freeze Panes: Locks rows and columns so they remain visible while you scroll. Highlight the cell at the point at which you want to lock before you select this command. To unlock the rows or columns, select View > Unfreeze Panes.Zoom: Sets the magnification level so that you can easily read the worksheet.Sheet: Lets you switch to a different worksheet.Split: Divides the window into two scrollable areas. To move the split bar, tap and drag it. To remove the split bar, select View > Remove Split.To o l b a r : Indicates whether the toolbar appears onscreen.Status Bar: Indicates whether the status bar appears onscreen.TIPTo open a file on an expansion card, press Menu (right softkey) and select Storage Card.DID YOU KNOW?By default, the softkey labels such as Menu are hidden when you open a workbook, so you need to press the right or left softkey once to display them, and then press Menu (right softkey) to open the menu.TIPTo zoom in or out and set other viewing options, press the right or left softkey, press View (right softkey), and then select the options you want.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE 19911CHAPTERShow: Indicates whether headings and scroll bars appear onscreen.Entering text in a cell1Open the workbook where you want to enter text.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Press Menu (right softkey) and select Cell Text.5Enter the text you want.6Press Done (left softkey).Inserting a function1Open the workbook where you want to insert the function.2Select the cell where you want to insert the function.3Press Edit (right softkey) and select Insert Function.TIPTo jump to a cell or region, press Menu (right softkey) and select Go To. (In Edit mode, select To o l s > Go To.) Select Cell reference or name and enter the target cell info. Press OK (left softkey).TIPIf you want to create a new workbook, open an existing workbook and save it with a new name (see Saving a copy of a workbook). Alternately, open the blank workbook template located in the My Files/Templates folder (see Exploring files and folders) and then save it with a new name.TIPTo quickly delete cell text, in Edit mode, press Menu (right softkey) and select Clear Cell.TIPTo undo or redo any edits you make in a workbook, in Edit mode, press Menu (right softkey) and select Undo [last action] or Redo [last action].
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE20011CHAPTER4Select the Category list, and then select the type of function you want to insert.5Select the Function list, and then select the specific function you want to insert.6Press OK (left softkey).7Enter any values needed in the function.8Press Done (left softkey).Selecting cells, rows, or columns1Open the workbook containing the elements you want to select.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Navigate to one of the cells you want to select so that it is highlighted.5Press Menu (right softkey), select Select, and then select the type of item you want to select: Cells, Columns, Rows, or All (all cells in the worksheet).6If you selected Cells, Columns, or Rows, use the 5-way to highlight the items you want.7Press Done (left softkey).Adding cells, rows, or columns1Open the workbook you want.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Select the area above or to the left of where you want to insert an element (see Selecting cells, rows, or columns).5Press Menu (right softkey), select Insert > Cells, and then select how you want to insert the elements:Entire row: Inserts the same number of new rows as the number of cells you selected vertically in step 2—for example, if you selected an area containing two cells vertically (say A1 and A2), selecting Entire row inserts two rows; so the original rows 1 and 2 (and their contents) are now rows 3 and 4. The rows containing the selected area and all rows beneath it move the same number of rows—two in this example—down.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE 20111CHAPTEREntire column: Inserts the same number of new columns as the number of cells you selected horizontally in step 2—for example, if you selected an area containing two cells horizontally (say, A1 and B1), selecting Entire column inserts two columns; so the original columns A and B (and their contents) are now columns C and D. The columns containing the selected area and all columns on the right move the same number of columns—two in this example—to the right.Shift Right: Inserts the same number of new cells as the number of cells you selected horizontally in step 2—for example, if you selected an area containing two cells horizontally (say, A1 and B1), selecting Shift cells right inserts two horizontal cells; so the original A1 and B1 (and their contents) are now C1 and D1. The selected area and all cells on the right move the same number of columns—two in this example—to the right.Shift Down: Inserts the same number of new cells as the number of cells you selected vertically in step 2—for example, if you selected an area containing two cells vertically (say, A1 and A2), selecting Shift cells down inserts two vertical cells; so the original A1 and A2 (and their contents) are now A3 and A4. The selected area and all cells below it move the same number of rows—two in this example—down.6Press Done (left softkey).Moving cells, rows, or columnsYou can cut or copy an area of a worksheet and paste it elsewhere on the same worksheet or on a different worksheet.1Open the workbook containing the elements you want to move.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Select the area you want to move (see Selecting cells, rows, or columns).5Press Menu (right softkey) and select Cut or Copy,
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE20211CHAPTER6Navigate to the area where you want to insert the cells, rows, or columns.7Press Menu (right softkey) and select Paste,Deleting cells, rows, or columns1Open the workbook containing the elements you want to delete.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Select the area you want to delete (see Selecting cells, rows, or columns).5Press Menu (right softkey), select Delete Cells, and then select how you want to remove the elements:Shift cells left: Deletes the highlighted cells and moves all cells on their right to the left.Shift cells up: Deletes the highlighted cells and moves all cells below them up.Entire row: Deletes the entire row(s) in which the highlighted cells are located, and moves all rows below up. Entire column: Deletes the entire column(s) in which the highlighted cells are located, and moves all columns on their right to the left.NOTE Excel Mobile adjusts formulas to reflect the new cell locations. However, a formula that refers to a deleted cell displays the #REF! error value.6Press Done (left softkey).Naming a cell or range of cells1Open the workbook containing the cells you want to name.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Press Menu (right softkey) and select Define Name.5Select Range Name and enter a name for the cell or range.6Select Refers to and enter the cell range to be included.7Press Done (left softkey).
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSEXCEL MOBILE 20311CHAPTERSorting info in a worksheet1Open the workbook containing the elements you want to delete.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Edit Mode.4Select the cells you want to sort (see Selecting cells, rows, or columns).5Press Menu (right softkey) and select To o l s > Sort.6Select the Sort by list, and then select the primary sort column.7Check the Ascending box to sort in ascending order. Leave the box unchecked to sort in descending order.8(Optional) Select the Then by lists, and then select second- and third-level sorting options.9Check or uncheck the Exclude header row from sort box to indicate whether you want to sort the header row.10 Press OK (left softkey).Finding info in a workbook1Open the workbook containing the info you want to find.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select Find.If you are in Edit mode, select To o l s > Find.4Select Find what and enter the info you want to find.5(Optional) Check the Match case box to find text that matches the capitalisation in any text you entered in step 3.6(Optional) Check the Match entire cells box to find only entire cell contents that match any text you entered in step 3.7Select the Look in list and select whether to look in Formulas or Values.8Press Find (left softkey).9Press Next (left softkey) to find the next instance of the text, or press Cancel (right softkey) to stop searching.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSPDF VIEWER20411CHAPTERSaving a copy of a workbookNOTE If a workbook was previously saved on a computer, any unsupported formatting may be lost when you save the file.1Open the workbook you want to copy.2If the softkey text labels are hidden, press the right or left softkey to display the labels.3Press Menu (right softkey) and select File > Save As.4Select Name and enter a new name for the file.5Select the Location list, and then select whether you want to store the file to the My Files folder on your smartphone (Main memory) or on an expansion card (Storage Card).6Select Save.PDF ViewerPicsel PDF Viewer lets you view PDF files whether they are saved to your smartphone, attached to email messages, stored on an expansion card (sold separately) inserted into your smartphone’s expansion card slot, or downloaded from the web.Opening a file1Press Home , and then press Centre .2Select Applications , and then select PDF Viewer .3Press File (left softkey) and select Open.4Navigate to and select the file you want.TIPIf you select Main memory, the workbook is saved to the My Files folder on your smartphone by default. After the file is saved, you can move it to a different folder if you want (see Finding information).TIPTo open a recently viewed file, press File (left softkey) and select Recent Files.TIPTo open a file on an expansion card, after you select Open, select the topmost folder icon with two periods next to it, and then select Storage Card.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSPDF VIEWER 20511CHAPTER5Press Up , or Down to scroll through the file.6(Optional) To zoom in or out, press Zoom (right softkey) and select the zoom level. Select Page Width to resize the file so that the width of the file matches the width of the screen.7When you have finished viewing the file press File (left softkey) and select Close.TIPTo view detailed information about PDF Viewer, press File (left softkey) and select About. For help using the application, press File (left softkey) and select Help.
YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLSPDF VIEWER20611CHAPTER
CHAPTER12Your application and info management toolsYo u r Pa l m ® Tr eo ™ 500v smartphone comes equipped with a variety of tools for managing and organising your information. Get the most out of your smartphone: Install business, education, or leisure-time applications available. After you use your smartphone to create or capture important business and personal information, use one of several options to share the info with others. Insert expansion cards (sold separately) for a compact and virtually limitless answer to the storage dilemma. And because there’s one on your smartphone, you never need to carry a separate calculator.Benefits•Locate info in any application•Install applications, games, and other software•Keep others up-to-date with meaningful business and personal information•Store, carry, and exchange info•Always have a calculator with you
In this chapterFinding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209Installing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213Sharing information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214Beaming information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214Using expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
YOUR APPLICATION AND INFO MANAGEMENT TOOLSFINDING INFORMATION 20912CHAPTERFinding informationQuickly find who or what you’re looking for by using one of these search features:•Lookup: Find and dial your contacts by name or phone number. See Dialling by contact name for details.•My Files: Browse through the files and folders on your smartphone or on an expansion card.•Global Address List Lookup: Look up names in your online corporate address list.•Email message search: Display only those messages whose senders, recipients, or subjects match the text you enter (see Finding messages).Exploring files and foldersYou can browse the contents of folders on your smartphone or on an expansion card. The root folder on your smartphone is named My Device. My Device is similar to My Computer (Windows XP) or Computer (Windows Vista) on your computer.Your smartphone also contains a My Files folder where pictures you capture and Office Mobile files you save are stored by default. My Files is similar to My Documents (Windows XP) or Documents (Windows Vista) on your computer1Press Home , and then press Centre .2Select My Files <ICON>.3Navigate to and select the folder you want to explore. Here are some tips:To move up one folder level: Press Up (left softkey).To quickly jump to the My Device folder: Press Menu (right softkey) and select My Device.To quickly jump to the My Files folder: Press Menu (right softkey) and select My Files.TIPFor information on opening and closing apps, see Opening and closing applications.
YOUR APPLICATION AND INFO MANAGEMENT TOOLSINSTALLING APPLICATIONS21012CHAPTER 4Do any of the following:•To open an item, select it.•To delete or rename an item, highlight the item, press Menu (right softkey), select Edit, and then select the appropriate command.IMPORTANT Do not delete any files that you cannot identify. These files may be required for your smartphone to function properly.•To send an item, highlight the item, press Menu (right softkey) and select Beam to send to another nearby Bluetooth device, or select Send and select the method you want to use the send the item.•To move a file to another folder, highlight the item, press Menu (right softkey), select Edit, and then select Cut or Copy. Open the destination folder, press Menu (right softkey), select Edit, and then select Paste.•To highlight multiple items, while pressing and holding Shift , press Up or Down .Installing applicationsYour smartphone comes with several built-in and ready-to-use applications. You can also install third-party applications that are compatible with Microsoft Windows Mobile® 6 Standard edition devices, such as business software, games, and more.DID YOU KNOW?When the items in a folder are displayed, you can sort them by name, date, size, or type. Press Menu (right softkey), select Sort by, and then select the sort method.Show listSort by list
YOUR APPLICATION AND INFO MANAGEMENT TOOLSINSTALLING APPLICATIONS 21112CHAPTERApplications you download to your computer are likely to be in a compressed format such as ZIP. If the file is compressed, you need to use a decompression utility on your computer, such as WinZip, to decompress the file before you install the application on your smartphone.These instructions tell you how to install basic files onto your smartphone. Some software uses an installer or wizard to guide you through the process. For details, consult the documentation that came with the software.Installing third-party applicationsWhen installing third-party applications, note the following:•Install only apps that are designed for Microsoft Windows Mobile 6 Standard. •Apps designed for Microsoft Windows Mobile 6 Professional or any edition of Windows Mobile 5.x software are not compatible with your smartphone.•If you can try a free or trial version of the software before purchasing it, you can test it first to make sure it works properly.NOTE If you encounter a problem with a third-party application (such as an error message), contact the application’s vendor. For general troubleshooting of third-party applications, see Third-party applications.Installing applications from the InternetYou can use Internet Explorer Mobile to install Windows Mobile apps in the CAB file format directly from the Internet. For files in any other format except CAB, you must first download the files to your computer and then install them to your smartphone by synchronising.TIPIf an application does not have a Microsoft Mobile to Market certificate, you see a message indicating that the application is untrusted. If this occurs, you can indicate whether you want to continue the installation.DID YOU KNOW?You can purchase a third-party application that lets you run Palm OS® applications on your smartphone.
YOUR APPLICATION AND INFO MANAGEMENT TOOLSINSTALLING APPLICATIONS21212CHAPTER1Make sure your phone is on and that you are in a coverage area (see Turning your phone on).2Download the application file you want to install (see Downloading files and images from a web page).3When the download has finished, press Home , and then press Centre .4Select My Files <ICON>.5Select the file you downloaded to start the installation program.Installing applications from your computerBEFORE YOU BEGIN To install an application from your computer to your smartphone, you must first install the desktop synchronisation software on your computer (see Installing ActiveSync desktop software: Windows XP or Installing Windows Mobile Device Center: Windows Vista).1Open My Computer or Windows Explorer on your computer.2Double-click the icon representing your smartphone.3Copy the application file(s) into the folder.4Connect your smartphone to your computer to synchronise and install the application(s) on your smartphone.Installing applications onto an expansion cardBEFORE YOU BEGIN To install an application from your computer to an expansion card, you must first install the desktop synchronisation software on your computer (see Installing ActiveSync TIPYou can install Java application files called Midlets onto your smartphone, either from your computer or from the Internet. (To install a Midlet from your computer, first copy the file to your smartphone using your desktop synchronisation software.) Press Home, press Centre, and then select Applications. Select Organiser & Tools, and then select Java. Press Menu (right softkey), select Install, and then select Local (to install a file from your computer) or Internet. After you install the file, press Menu (right softkey) to perform various tasks using the file.
YOUR APPLICATION AND INFO MANAGEMENT TOOLSREMOVING APPLICATIONS 21312CHAPTERdesktop software: Windows XP or Installing Windows Mobile Device Center: Windows Vista).1Insert the expansion card into the expansion card slot (see Inserting and removing expansion cards).2Connect your smartphone to your computer using the USB sync cable.3Open My Computer or Windows Explorer on your computer.4Double-click the icon representing your smartphone.5Navigate to the folder representing the expansion card.6Copy the application file(s) into the expansion card folder.Removing applicationsTo free up memory on your smartphone, you can remove applications that you no longer use. You can remove only applications, patches, and extensions that you install; you cannot remove the built-in applications that reside in the Read-Only Memory (ROM) portion of your smartphone.1Press Home , and then press Start (left softkey).2Navigate to the My Settings content list and press All Settings (right softkey).3Select More, and then select Remove Programs.4Highlight the application that you want to remove.DID YOU KNOW?Built-in applications that cannot be deleted are not listed in the Remove Programs list.
YOUR APPLICATION AND INFO MANAGEMENT TOOLSSHARING INFORMATION21412CHAPTER5 Press Menu (right softkey) and select Remove.6Press Ye s (left softkey) to confirm the deletion.7Press Done (left softkey)Sharing informationYour smartphone comes equipped with a variety of options for sharing information, so that you can choose the quickest, most convenient way to send your info or to receive info from another device.•When you have a file open such as a picture or a Word document, you can easily share a file by pressing Menu (right softkey) and then selecting the Send or Beam option. The option name changes depending on the type of file you are sending.•You can insert a picture or attach a note or other file to an email. You can also receive pictures and attachments (see Your email).•You can attach a picture, video, or sound file to a multimedia message (see Creating and sending a multimedia message).•You can synchronise to share info between your smartphone and your computer or between your smartphone and Microsoft Exchange Server 2003 or 2007 (see Synchronising information).•If you are near someone, you can beam files and applications between your smartphone and your neighbor’s device using the built-in Bluetooth® wireless technology (see Beaming information).•You can also store files on an expansion card and share the expansion card (see Using expansion cards).Beaming informationYour smartphone is equipped with built-in Bluetooth wireless technology that enables you to beam information to another device enabled with Bluetooth technology. The maximum range for beaming with Bluetooth technology is about 9 meters.

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